Welcome!

Dear New Member,

Congratulations, you are about to embark on a lifelong journey of membership into the oldest and one of the most venerated College fraternities in America. This journey will be filled with numerous lifelong friendships, experiences and opportunities.

Established at the College of New Jersey (later Princeton University) on December 24, 1824, our members have distinguished themselves in virtually every walk of life. Chi Phi was founded on friendship and for almost two centuries has steadfastly stood for truth, honor and personal integrity.

As a member of Chi Phi we profess and subscribe to a higher form of friendship that we refer to as Brotherhood. Chi Phis are gentlemen who respect and defend the rights of others. We profess a devotion to high moral conduct and responsible citizenship. We are today’s campus leaders and tomorrow’s world leaders.

As members of the Fraternity we have a sacred obligation to one another. Membership requires that we demonstrate a spirit of sincerity and respect toward each member. We can be diverse yet be of one heart. We can agree to disagree, but at the end of the day we can still embrace in the spirit of Brotherhood. As in most relationships, the benefit you derive from Chi Phi will be directly proportional to the effort you expend as a member.

Each of us is an ambassador for Chi Phi. We must all strive to be worthy stewards of the legacy that has been provided to us by the many good Brothers who have made Chi Phi a great Fraternity. As a New Member, you represent our future… please treat it with the attention and respect that it deserves.

Welcome to the Brotherhood of Chi Phi.

Fraternally,

Dr. Jim Soderquist, Alpha 1967
Grand Alpha

Each year, the National Fraternity Staff develop and publish this New Member Resource Guide. For the first time, we have released it as a stand-alone website. You can scroll through each of the sections and view the interactive content. We know some Chapters prefer to use print versions of the New Member Resource Guide;a PDF version is available to download and print.

Download a Copy

Table of Contents

Pledging Report. Form 0.

This formmust be submitted within 5 days of the Pledging Ceremony. Payment must also be submitted to the National Office. Form 0 can be found here.

Section One: Introduction to Membership

The Chi Phi Fraternity Pledging Ceremony

THIS IS AN OPEN CEREMONY. Parents and guests are encouraged to attend.

Alpha: "Friends, we are assembled here to receive the pledge of membership from those who will join the ranks of our Brotherhood.

"This is a solemn occasion as well as a joyful one because it is only through the means of new men each year that we maintain the strength and position of our Fraternity.

"The addition of the men here assures us, as well as those who have preceded us, that the principles and the teachings of Chi Phi will be preserved and cherished. Our careful method of selecting new men vouches for their character and standing. They have met the first requirements for membership, and we are now prepared to accept from them a pledge and to give them the symbol of the pledge to our Fraternity.

"It is fitting and proper at this time to recall the principles upon which our Fraternity was founded and for which it now stands. These principles are old, but their worth is more clearly proved today than at the time our founders first conceived the idea of a secret Brotherhood based on friendship.

"Since the beginning of time, man's inner urge for friendship and companionship of congenial persons has been one of the strongest of human emotions. It has manifested itself in every phase of man's life since the recording of history. His innate belief in truth, liberty, and honest dealings has caused him to seek the comfort of association with others of like belief. At first the church and later schools and literary societies were the havens for those believers, but strife among the churches and lack of organization within the schools and literary societies brought about the need for some other rallying point. Gradually organizations, which we now call fraternities, took form to satisfy that yearning for friendship and association of men of like minds.

"So, my friends, the Chi Phi Fraternity was founded on friendship and stands for liberty, truth, honesty, and personal purity. During the middle of the 19th century, by a strange and wonderful coincidence, there were three Brotherhoods in the United States bearing the name Chi Phi. Each was oblivious of the existence of the others, yet each stood for ideals of friendship of man with man. They are known to us as the Princeton Order of Chi Phi, founded at Princeton College in 1824;the Southern Order, founded in 1858 at the University of North Carolina;and the Hobart Order, founded in 1860 at Hobart College. In 1867, the Hobart and Princeton Orders combined and formed the Northern Order of Chi Phi;then in 1874, the Northern Order combined with the Southern Order to form the Chi Phi Fraternity.

"With that brief statement of our history and principles, and in the presence of the members of the Fraternity, I shall now call each new man by name to come forward and make a formal pledge."

New Member: "I, _____________________, do hereby pledge myself to the principles of the Chi Phi Fraternity, as imparted to me at this meeting, and formally accept the offer of membership to be conferred upon me when I shall have met the further requirements of membership of the __________________ Chapter and of the Chi Phi Fraternity. This pledge I take voluntarily and of my own free will."

Alpha[Continues]: “It is pleasing to have the assurance of continued strength within our Fraternity as indicated by the pledges of membership taken by these new men. I shall now ask the Beta to accept these vows and deliver the token of these men’s pledge to the Chi Phi Fraternity.”

Beta: “On behalf of the ____________ Chapter of the Chi Phi Fraternity, I officially accept, with satisfaction and pride, your pledge of membership and hand you a symbol, known to us as a Chakett, to be worn by you on the lapel of your suit coat whenever it is appropriate for you to wear your coat. The pin will serve to identify you as a New Member of the ____________ Chapter and of the Chi Phi Fraternity.
“Now that our vows have been taken by you and accepted by the Chapter, I shall extinguish all candles so that our meeting here will be known only to those of us who have attended it.”

Alpha: “Brothers and New Members, the purposes of our meeting have been accomplished and we shall now adjourn.”

Reflection on the Pledging Ceremony

  1. Why would Chi Phi make this ceremony “open”to outsiders?
  2. What symbolism did you notice in this ceremony?
  3. What did you commit to when you took the “pledge of membership”?
  4. What did the Alpha say that Chi Phi was founded on and now stands for?

The Chi Phi Experience

Should Aim To:

  • ENCOURAGE INDIVIDUAL DEVELOPMENT: Chi Phi Fraternity exists to promote a well-balanced personality and to present opportunities for social, intellectual, moral, and leadership development.
  • PROMOTE ADJUSTMENT TO COLLEGE LIFE: For many, the transition from high school to college is a difficult one. Even after being on the campus for some time, personal problems will arise. The lack of adjustment to the campus has been a cause of academic failure, as well as of general unhappiness for many students with outstanding potential. Our Chapter includes an orientation to the campus, as well as guidance and aid in adjusting to the new academic community.
  • BUILD RESPECT FOR THE INDIVIDUAL: Our program will encourage and build rather than belittle and degrade. Our Chapter promotes understanding and appreciation for individual diversity.
  • STIMULATE INTELLECTUAL GROWTH: Our first responsibility for being at college is to grow intellectually.
  • PROMOTE AN UNDERSTANDING OF THE FRATERNITY: Fraternity membership entails responsibility and requires knowledge of the organization and operation of the Fraternity. Brotherhood and other concepts require both thought and practice.
  • PROMOTE THE DIFFUSION OF CULTURE AND SOCIAL GRACES: Our Fraternity has the responsibility of turning out a well-rounded man. Our Chapter will encourage sensitivity for other cultures and knowledge of social manners.
  • PROMOTE FRIENDSHIP: These two words best describe the Chi Phi Fraternity. This is the reason that we joined. This is the reason that keeps us active in the Chapter for our college stay. And this is the reason that we stay close to the Fraternity and its members for the rest of our lives.
  • PROVIDE A BENEFICIAL LIFE LONG EXPERIENCE FOR EVERY MEMBER: The hand of Brotherhood is always extended to every Brother. We look to provide a mutually beneficial life-long experience for every member of our organization.

A college Fraternity will have a tremendous effect upon the lives of its members. No one can escape its impact. The objective of Chi Phi Fraternity is to have a strong, positive effect upon all members throughout their entire lives.

Every member’s responsibility is to contribute continually to that goal. Without the constant participation and input of every Brother, the overall effort will be weakened.

Chi Phi Fraternity Prohibits Hazing

CHI PHI FRATERNITY DOES NOT TOLERATE HAZING OF ANY KIND, AT ANY TIME, UNDER ANY CIRCUMSTANCES.

As taken from the Chi Phi Constitution, every New Member and Brother of Chi Phi Fraternity has the following obligations:

  • No membership of the Chapter shall permit a program during membership education (pledging), initiation, or membership of a person which tends to harm physically or spiritually or morally degrade the New Member, Brother, or Chapter of the Fraternity.
  • All forms of hazing are prohibited.
  • Hazing is defined as “any such activity of the Fraternity or its individual members which causes or is likely to cause mental or physical danger or harm."
  • Any activity which can be termed unsanitary, dangerous, or degrading or potentially so is unacceptable.
  • Any Officer, Brother, New Member, or Alumnus has a duty to follow this provision.

The Chi Phi Fraternity also believes that there is no such thing as an innocent bystander. It is everyone’s responsibility to combat hazing whenever it is present or has the potential of being so. Brothers, New Members and Alumni all have the responsibility to report and confront hazing if they become aware of it, initiate it or are a victim of it.

EXAMPLES OF HAZING may include, but are not limited to:

  • Exercising or calisthenics
  • Scavenger hunts
  • The ingesting or smoking of unwanted, harmful or illegal substances
  • Paddling
  • Throwing any substance onto a New Member
  • The forced consumption of alcohol or any other substance
  • Line-ups
  • The placing of New Members in confining or uncomfortable areas
  • Acts of personal servitude
  • Assigning pranks
  • Demeaning names
  • Sleep deprivation
  • A forced term in which a New Member cannot bathe
  • An Initiation Test that must be passed to be initiated
  • New Member activities that occur during times of the day that is not conducive with a healthy learning environment. IE early morning, late night.

The National Fraternity Staff will hold in confidence the name of anyone reporting hazing activities. Please contact them directly at (404) 231-1824.

GreekLifeEdu for College: Population-Level Prevention

GreekLifeEdu is an online prevention program designed to meet the needs of college students who are members of Greek letter organizations. This Population-Level Prevention program is designed to challenge students' beliefs about alcohol, hazing, and sexual assault while enabling students to make healthy and safe decisions.

The purpose of GreekLifeEdu is to help you make healthy and safe decisions as a member of a Greek letter organization.

We are focused on preventing harm and making it less likely that you — or other members of your organization — will have problems because of your own or someone else's actions. Most students find the course interesting and helpful.


GreekLifeEdu is required for all New Members to complete no later than two weeks after their pledging date. Login information and instructions can be found here

Financial Obligations

A New Membership, just as any other member, has the responsibility for staying current with financial obligations to our Fraternity. Being part of any Fraternity is just like being a citizen of a country;a member of a church, synagogue, or temple;or a participant in any other club on your campus.

The Chapter sets certain fees. These payments go to the Chapter’s budget to facilitate the operation of programs by your Chapter. They pay for social events, mixers, intramurals, IFC dues, and many other costs incurred by your Chapter. Chapters with houses also assess fees for rent and sometimes for a meal plan.

The National Fraternity provides numerous goods and services to its over 58,000 members around the world. The fees assessed by the national Fraternity fund legislative events and leadership institutes;provide for the publication of the Fraternity’s magazine, The Chakett;and support the operation of the Chi Phi National Office in Atlanta. The national office works to provide services and resources to Chi Phi’s approximately 60 Chapters and Colonies, over 56,000 living alumni around the world, and numerous Chi Phi Clubs and Alumni Associations.

The pledging fee, assessed by the national Fraternity, is due immediately upon joining. The Chapter is responsible for reporting all New Membership to the national office within five days of the Pledging Ceremony.

The initiation fee, assessed by the national Fraternity, is due two weeks prior to initiation. The Chapter is also responsible for reporting the initiation of all New Members and for paying their initiation fee. This fee is also assessed only once.

The insurance fee is due annually, but is not assessed for New Members during their first academic term. If they pledge in the fall, one half of the assessment will be charged during the spring term. (Note: The liability insurance only applies if the Chapter is in compliance with the Chi Phi Personal Safety Policy.)

Undergraduate dues are assessed to each Chapter twice annually, but are not assessed to New Members in their first academic term.

Chapter Dues

Fee

Due

Amount

Pledging Fee [Hover for additional details]

Dues and fees amounts are determined by the annual Congress of the Fraternity and may vary from one year to the next. They are approved only by the voting delegates of each Chapter and Colony. New Members are not assessed this fee. They begin paying the semester after initiation.

Once

$90.00

Initiation Fee [Hover for additional details]

Dues and fees amounts are determined by the annual Congress of the Fraternity and may vary from one year to the next. They are approved only by the voting delegates of each Chapter and Colony. New Members are not assessed this fee. They begin paying the semester after initiation.

Once

$240.00

National Dues [Hover for additional details]

Dues and fees amounts are determined by the annual Congress of the Fraternity and may vary from one year to the next. They are approved only by the voting delegates of each Chapter and Colony. New Members are not assessed this fee. They begin paying the semester after initiation.

Each Term

$60.00

Annual Insurance Assessment [Hover for additional details]

Insurance Assessments are determined in the July preceding the academic year by Chi Phi’s insurance provider. These amounts vary and are dependent upon our members’adherence to the Personal Safety Policy. New Members are not assessed this entire fee. They only pay half of it in the spring Semester if initiated in the fall.

Once Per Year

$130.00

Chapter Assessments

Established by your Chapter

Determined by your Chapter

The Objective of a New Member Education Program

The primary objective of any New Member Programs within Chi Phi should be the expression, acknowledgement, and agreement to the expectations of membership in Chi Phi Fraternity.

Your education program may also look to:

  • Ensure that New Members understand the basic workings, structure, and operations of the Chapter;
  • Ensure that New Members believe in and are committed to living the values of Chi Phi Fraternity;
  • Help a man acclimate to the culture of the Chapter;
  • Develop a continually growing level of Brotherhood and Friendship between Brothers and New Members;
  • Build one’s knowledge of Chi Phi operations and history.
No national test on this material exists, nor is one permitted to be administered.

The Length of Chi Phi’s New Member Programs

Because the Fraternity encourages its Chapters to get to know potential members for a relatively long period of time before they are pledged, New Member periods should be relatively short. To meet the criteria outlined in the Accreditation Program, every Chapter and Colony’s New Member period must be completed within 6 weeks or less.

What to Expect as a New Member

Being a New Member is an awesome experience. During that time, you will get to know Chi Phi and Chi Phi will get to know you. Expect to spend a reasonable amount of time with the Brotherhood and expect to learn about how Chi Phi works. Your New Member period will make clear the expectations and standards of membership. Be prepared to commit to meet them. Expect to treat and be treated with the respect due all human beings, and expect to get out of Chi Phi what you put into it.

Possible Initiation Criteria

  • New Members shall attend 70% of Chapter functions.
  • New Members shall attend two Chapter Meetings.
  • New Members shall join at least one other campus organization.
  • New Members shall have a minimum GPA of 2.5 (or the Chapter’s minimum).
  • New Members shall plan one community service event for the entire Chapter.
  • New Members shall complete Part 1 of GreekLifeEdu™.
  • New Members shall attend 80% of New Member meetings.
  • New Members shall be financially current with the Chapter.
  • New Members shall participate in one Chapter Committee.

Reflection on Expectations

  1. Why is it important to know exactly what the expectations of membership are?
  2. Does your Chapter have clear expectations of membership?
  3. What does your Chapter expect of its members?
  4. What do you expect of your Chapter?

Section Two: Introduction to our Values

What is a College Fraternity?

A FRATERNITY is not as transparent as it seems. It is more than a house—be it humble and old, new and magnificent, or brightly decorated in placard and crepe paper for homecoming. It is more than a group of fellows wearing the same kind of badges on their shirts or rings on their fingers. It is more than a Greek letter on a windshield. It is more than a ritual with music and robes in a house or lodge. It is more than a big dance or an interfraternity game.

The Greek letter Fraternity, in its highest expression, is a group of men of common purposes, living, playing, and studying together, with an under­lying feeling of deep friendship. It is a group of select men, all of whom contribute to the group and benefit from this association with Brothers of the same character. It is a group of men united through what the ritual imparts. It is an association that makes a man of the boy who entered college, sends him out into the world poised and self-confident, and ultimately surrounds him with a group of friends who will be close to him through life.

A Fraternity is a sense of home;a sense that young men lose when moving away to attend college or some who never had to begin with. A Fraternity surrounds its members with a family of individuals whose goal is the improvement of its members.

What is a College Fraternity?

The Mission of Chi Phi

To build better men through lifelong friendships, leadership opportunities, and character development.

The Vision of Chi Phi

To grow the organization through a complete dedication to developing the full potential of all our members and building a strong, vibrant alumni network.

The Creed of Chi Phi Fraternity

I believe in the Chi Phi Fraternity. From its triple origin, Chi Phi sets forth and maintains values that others in society have dared to compromise. Truth, Honor, and Personal Integrity are the foundations upon which Chi Phi is built. A man's word is his bond. Chivalrous behavior crosses the ages to touch the heart of Chi Phi.

I believe in the friendship of Chi Phi. Whether on the road or in the Chapter house, the hand of Brotherhood is always extended. The strength obtained from the union of congenial minds is the backbone of the Fraternity. Our founders sought for nothing less.

Finally, I believe in the future of the Chi Phi Fraternity because I believe in myself. When I put forth my best effort and combine that with the strength of my Brothers, we can achieve the victory of continual existence.

As long as the Almighty permits, I will strive to better myself through the teachings of my Fraternity. Being a more aware citizen, a more able person, and a stronger Chi Phi shall be my reward.

The True Gentleman

The true gentleman is a man whose conduct proceeds from goodwill and an acute sense of propriety and whose self-control is equal to all emergencies;who does not make the poor man conscious of his poverty, the obscure man of his obscurity, or any man of his inferiority or deformity;who is himself humbled when necessity compels him to humble another;who does not flatter wealth, cringe before power, or boast of his own possessions or achievements;who speaks with frankness but with sincerity and sympathy always;who makes his deeds follow his words;who thinks of the rights and feelings of others rather than his own;and who appears well in any company, a man with whom honor is sacred and virtue is safe.

The Prayer of Chi Phi

ALMIGHTY FATHER, who dost vouchsafe to direct those who acknowledge Thee in all their ways, look, we beseech Thee, with favor upon our Fraternity. Make it a blessing and a benefit to all its members. Deliver us from those evils to which we may be at any time exposed. Grant us the light of Thy Truth and the illumination of Thy Spirit that we may always do that which is acceptable in Thy sight. Unite us in the bonds of love. Keep us in charity with all mankind. Incline our hearts to walk humbly before Thee and help us so to acquit ourselves in this life that we may dwell with Thee in life everlasting. Amen.

Chi Phi’s Shared Core Values

CHI PHI WAS FOUNDED on the basis of Truth, Honor, and Personal Integrity. These are timeless values, which guide the fundamental purposes of the Fraternity.

As with all dynamic organizations, there is a need to maintain relevancy in the lives of our members and society in general. To that end, Chi Phi has renewed its commitment to the founding values expressed in our ritual: Truth, Honor, &Personal Integrity.

At the same time, Chi Phi has begun to explore a modern set of evolving core values, which can be used to guide our daily activities and functions. These core values offer contemporary definitions of the values that drive Chi Phi.

FRIENDSHIP
We will engage in mutually enriching relationships.

RESPECT
We will respect each other, the Fraternity, society, and ourselves.

HONESTY
We will interact in an open and truthful way.

RESPONSIBILITY
We will fulfill our moral expectations as individuals and as a group.

COMMITMENT
We will accomplish more than what is expected of us.

PERSONAL DEVELOPMENT
We will build better men, better leaders, and better citizens.

Section Reflections

  1. How do you define “values”?
  2. What do you value?
  3. What are the core values of Chi Phi Fraternity?
  4. What does your Chapter value?

Section Three: Chi Phi Fraternity Standards

Scholastic Policy

Any member or prospective member of any Chapter or Colony of the Chi Phi Fraternity hereby agrees to abide by the following terms and conditions:

Basic Academic Requirements:
The Chapter or Colony shall maintain a grade point average above the all-men’s average on campus, or the requirements as set forth by their Interfraternity Council, whichever is greater.

The Chapter or Colony shall adhere to all university academic regulations regarding the recruitment, pledging, and initiation of Candidates for Membership.

No active member or member awaiting initiation shall be eligible to attend or participate in any social function sponsored by a Chapter, Colony, or alumni organization, if he has failed to maintain a grade point average of at least 2.25 on a 4.0 scale, or its equivalent, for the immediate preceding college semester or quarter.

Chapter Faculty Advisor
The Chapter or Colony shall identify and utilize a faculty advisor to serve as a resource concerning academic and university related matters.

Academic Assistance
The Chapter or Colony shall have a scholarship program, developed by the Scholastic Chairman and the Scholastic Committee, which includes regular study hours, tutoring assistance, and grade monitoring.

The Scholastic Chairman and the Scholastic Committee shall become acquainted with the services of the university or college to which members in need of academic assistance may be referred.

Scholastic Chairman
The Chapter or Colony shall appoint or elect a Scholastic Chairman.

This member must be a good example in the classroom for other members, and he must believe in the importance and purpose advancing scholastic achievement within the Chapter or Colony.

The Scholastic Chairman shall become acquainted with the services of the university or college to which members in need of academic assistance may be referred.

The Scholastic Chairman shall develop a Chapter incentive program to reward and acknowledge high scholastic performance.

Scholastic Committee
The Chapter or Colony shall appoint or elect a Scholastic Committee of no fewer than three members to work with the Scholastic Chairman.

The Scholastic Committee shall be composed of a group of responsible Chapter members and, whenever possible, should be assisted by a campus or faculty advisor.
The Scholastic Committee shall assist the Scholastic Chairman in maintaining a healthy Chapter attitude towards scholastic achievement.

The Scholastic Committee shall become acquainted with the services of the university or college to which members in need of academic assistance may be referred.

The Scholastic Committee shall work with the Scholastic Chairman in continually evaluating the Chapter or Colony’s scholarship program, modifying and improving it as necessary.

Risk Management

Chi Phi Fraternity and its individual Chapters, like any other business, may be legally liable for the actions and consequences of its members. Fraternities throughout the country have been and are being sued for hazing incidents, alcohol-related accidents, injuries, fires, deaths, and for numerous other reasons. When a Chapter holds an activity such as a retreat or social event or any other activity, which could be viewed by others as a chapter function, its members are acting as its agents, which means it acts in an official capacity, even if they don’t call an event “an official event.”

Because of this legal onus, the Fraternity must carry liability insurance for each member. You, the undergraduate, pay $130 each academic year to cover the costs associated with insuring your Chapter’s activities. It is expected that your Chapter operate under the provisions of this insurance policy. If your Chapter does not operate in accordance to the Chi Phi Personal Safety Policy, you and your Chapter may not be covered in the event of an incident.

The Chi Phi Personal Safety Policy essentially has all the “rules”associated with the upkeep of your facility (Chapter house), your social events, and your New Member activities. Although it places restrictions on the way you and your Chapter can operate, those restrictions should not keep your Chapter from having a successful social calendar. In fact, if followed correctly, they will facilitate your Chapter’s continued growth and improvement. They will create safer events and a healthier environment for all Members (and non-members).

The Personal Safety Policy is the ultimate authority on what may or may not be covered under the Fraternity’s risk management policies. However, The Basics of the Chi Phi Personal Safety Policy have been developed so that they may be more easily interpreted and understood.

Because these parameters are so vital to your Chapter’s (and the Fraternity’s) continued existence, they must not be ignored. Every Member should acquaint himself with these provisions.

The Chi Phi Fraternity Personal Safety Policy

WHEREAS, the Chi Phi Fraternity is the oldest college social Fraternity in America, with a rich heritage of promoting friendship;and

WHEREAS, hazing, alcohol/ drug abuse, sexual harassment, property mismanagement, and potentially illegal practices have no place in an organization with the ideals of Chi Phi;and

WHEREAS, the Chi Phi Fraternity has Chapters located on campuses across the United States which are regulated and controlled by institutions of higher education on those campuses;and

WHEREAS, Chi Phi Fraternity acknowledges the ability of host educational institutions to enforce their regulations, and similarly recognizes the ability of state or local law enforcement agencies to affect the day-to-day activities of a Fraternity Chapter and its members;and

WHEREAS, Chi Phi Fraternity has the power under its constitution and by-laws to grant initial membership or permit continued membership, to recognize the holding of offices within the Fraternity, and to charter and otherwise recognize Chapters, individual members, and alumni associations and organizations;

NOW, THEREFORE, in the exercise of the grant of power under its constitution and By-laws, the Chi Phi Fraternity hereby adopts this policy of personal safety.

  1. ALCOHOL AND CONTROLLED SUBSTANCES
    1. The possession, use, and/or consumption of alcoholic beverages on the premises of any Chapter during an official Fraternity event, or in any situation sponsored or endorsed by Chi Phi, shall be in compliance with any and all applicable laws and university/college regulations.
    2. Open parties where alcohol is present shall be prohibited. Open parties are those with unrestricted access or without specific invitation.
    3. No Chapter members collectively or individually shall purchase for, serve to, or sell alcoholic beverages to any person under the legal drinking age.
    4. The unlawful sale of alcohol by any Chapter is prohibited. This is to include any action that can be remotely construed as alcohol sales, such as: charging admission to parties, selling empty cups, selling drink tickets, or by taking a collection (passing the hat).
    5. The promotion of alcohol in advertisements concerning the Fraternity is prohibited.
    6. No Chapter shall serve or permit the use, possession, or consumption of alcoholic beverages at formal/organized Chapter rush functions. All New Member Programs/activities shall also be alcohol free.
    7. No person shall be forced, for any reason, to consume alcohol, or to participate in any activity which encourages the rapid consumption of alcohol.
    8. At any Chapter function where alcohol is present, non-alcoholic beverages and food shall be openly available.
    9. At any Chapter function where alcohol is present, the Chapter shall designate, in advance, specific house members to serve as monitors of the event. These members shall not consume alcohol before or during the event. They shall supervise the event to ensure personal and property safety. This is to include monitoring access to the event, assisting those who have consumed alcohol, monitoring noise, and closing the event as pre-planned.
    10. Possession, sale, and/or use of any illegal drugs/controlled substances on any Chi Phi property or at any Chapter event is prohibited.
    11. The purchase of alcohol with Chapter funds is prohibited.
  2. HAZING (Chi Phi Laws - Chapter 11, Section 5;or as updated)
    1. No member of a Chapter shall permit a program during membership education (pledging), initiation, or membership of a person, which tends to harm physically or spiritually or to degrade morally either the New Member, Brother, the Chapter, or the Fraternity.
    2. All forms of hazing are prohibited.
    3. Hazing is defined as: "Any such activity of the Fraternity or its individual members which causes or is likely to cause mental or physical danger or harm."
    4. Any activity which can be termed unsanitary, dangerous, or degrading or potentially so is unacceptable.
  3. SEX, CREED, RELIGION, NATIONAL ORIGIN

All Brothers and candidates for Membership shall conduct themselves in compliance with all laws and school regulations regarding personal relations. Any behavior that does not recognize the dignity and respect due all human beings, male and female, and the respect due all interactions practiced between human beings is prohibited.

  1. FIRE AND SAFETY

Chapter premises/property shall be maintained and operated in compliance with all applicable laws and regulations. Periodic inspections shall be performed as required by local authorities, with copies of reports forwarded to the national office and appropriate alumni entity. All violations noted by inspection shall be promptly corrected, working through the landlord or owning entity.

Each Chapter is expected to develop and maintain a fire evacuation plan with periodic practice evacuations.

The Epsilon of each Chapter shall maintain the reasonable health and safety of the property and members and, as necessary, appoint a Health/Safety Committee.

  1. MEMBERSHIP EDUCATION

Education of initiates and Candidates for Membership on the above policies is to be conducted for the entire Chapter at the beginning of the 1987-88 school year and each academic year thereafter.

Each New Member is to be educated in these areas. (Your school administration usually has programs in these areas. If not, contact the national office.) The Chapter shall maintain ongoing education for the Brothers/Candidates for Membership of this Personal Safety Policy.

  1. SANCTIONS

In accordance with constitutional procedures under the executive and judicial powers of the Fraternity, a violation of this policy shall result in sanctions. The range of sanctions include:

    1. Individuals: Reprimand, probation, suspension, or revocation of membership, or removal of office within the Fraternity.
    2. Chapters or Alumni Organizations: Reprimand, probation, suspension, or revocation of recognition or charter.

The Basics of the Chi Phi Personal Safety Policy

This Document

This is not the Chi Phi Personal Safety Policy but a summary of some of the main points of that policy. This document was created to help Chi Phi’s members understand and adhere to the actual provisions of the Fraternity’s insurance coverage. The Chi Phi Personal Safety policy should be consulted in the case where there is a lack of clarity about what is or could be prohibited under our risk management policies.

Preamble
Chi Phi is a venerable, prestigious organization that is grounded in values and maintains a history of excellence. As such, hazing, alcohol/drug abuse, sexual harassment, property mismanagement, and potentially illegal practices have no place in an organization with the ideals of Chi Phi.

  1. Alcohol and Controlled Substances
  • Alcohol may not be consumed by individuals under the legal drinking age at Chapter events.
  • Parties without guest lists cannot include alcohol. Parties with alcohol must be limited to individuals on a pre-determined (before the event) guest list. Guest Lists must be typed and printed prior to the event. No person should be admitted that is not on the list nor should people be written in on the list as they arrive.
  • The Chapter should not buy for, give to, or sell alcohol to anyone.
  • The Chapter should not purchase alcohol. It and its members cannot sell empty cups, take up a collection, and perform any action which could possibly be perceived to be the illegal sale of alcohol.
  • The Chapter should strive to keep the Fraternity’s image strong and should not associate alcohol with the Fraternity in any advertisement or communication whatsoever.
  • Alcohol cannot be a part of recruitment or New Member education activities.
  • No one can be forced or “encouraged”to consume alcohol—especially at rapid rates. This provision encompasses all drinking games. No one should be participating in such games at Chapter events.
  • If there is an event where alcohol is present, the Chapter must provide non-alcoholic beverages and food.
  • If there is an event where alcohol is present, the Chapter must have a pre-designated “sober-crew,”which is responsible for limiting admission to the event (only to those individuals who have been invited), monitoring those who have consumed alcohol, and closing the event at a time which is determined prior to the event’s beginning.
  • Illegal drugs and controlled substances cannot be used, possessed, or sold on Chi Phi property or at Chi Phi events.
  • Chapter funds, whether official or unofficial, cannot be used to purchase alcohol.
  1. Hazing
  • Hazing can be defined as (but not limited to) any action or program which tends to harm physically or spiritually, or could morally degrade any party involved (Members, Candidates for Membership, and the Fraternity or its reputation).
  • All forms of hazing are prohibited.
  • Hazing is officially defined as “any such activity of the Fraternity or its individual members which causes or is likely to cause mental or physical danger or harm,”but it can be defined by even more broad measurements by either your institution or your conscience.
  • If an event can be termed unsanitary, dangerous, or degrading, or could potentially be so, it is unacceptable.
  1. Sex, Creed, Religion, and National Origin
    Chi Phi Brothers must treat people with respect—regardless of their sex, ethnic background, religion, sexual orientation, and any other such quality or label which may or may not be protected under the law.
  2. Fire and Safety
  • If the Chapter has a facility (house, floor, or room), it must be kept up to all city and state codes. It cannot be unsanitary or unsafe. It must be inspected by the city and the university regularly—all such inspection reports must be forwarded to the national office.
  • The Chapter must have a fire evacuation plan and should practice and maintain it regularly.
  • The Epsilon is responsible for maintaining the health and safety of the property and all members. If necessary, he can appoint a committee to oversee issues which may arise.
  1. Membership Education
    Every member of Chi Phi must be informed of these policies, must be reminded of these policies, and must be held to the restrictions of these policies. They shall be posted throughout the facility.
  2. Sanctions
    As outlined by the Constitution of the Chi Phi Fraternity, and under the executive and judicial powers of Chi Phi, violating these polices can result in closure of a Chapter, removal of Chi Phi Members, or worst of all, the death or serious injury of people.

Adoption and Endorsement
These provisions were unanimously adopted by the Congress of Chi Phi Fraternity (the voting delegates of Chi Phi’s undergraduate and alumni groups).

Things You Should Know

  • Repeated violations of these safety policies will increase the likelihood of an incident that will cause the injury or death of individuals.
  • When the likelihood of incidents goes up, the number of incidents will go up. Just like your car insurance, the cost of coverage will increase with each incident.
  • Violating these provisions will eliminate the insurance coverage which every undergraduate Brother in Chi Phi Fraternity pays, currently $130.00 per year. If an incident occurs at a Chapter and Brothers have not followed cautionary provisions, officers, alumni, and individual Brothers can be sued for damages, without any legal or financial assistance from Chi Phi’s risk management insurance policy.

The Dos and Do Not's of Social Events

Dos

  • Spread out the responsibility by assigning roles to Brothers.
  • Create specific expectations for behavior of Brothers and guests.
  • Think above and beyond the bounds of the PSP. Our job is to keep all Brothers and guests safe and healthy, not to avoid responsibility.
  • Call 911 immediately in an emergency.
  • Put away all breakable items or items of importance to the Chapter.
  • Lock all doors to individual rooms.

Do Nots

  • Assume that just following the Chi Phi Personal Safety Policy or the University Safety Policy singularly will suffice as proper risk management. Both must be followed.
  • Drive someone to the hospital yourself. Call an ambulance.
  • Assume that vomiting is okay. It is not, someone who drinks to the point of physical illness is just that, ill. They need medical assistance.
  • Play or facilitate drinking games. They are a violation of the Chi Phi Personal Safety Policy.

Event Checklists and Guest Lists

All Chapters have difficulties with Risk Management on some level. It is also near impossible for one Brother (Eta) to manage all the risks and liabilities for the Chapter. Nearly every campus has recognized this and has implemented event planning and registration. The purpose of this is to prepare you for all possible risks that are inherent with operating an event. In a similar fashion Chi Phi has constructed an Event Checklist to better assist our Chapters with planning events.

Another area within risk management and event planning that our groups struggle with are event guest lists. Guest list are extremely important from a liability standpoint. They can be used as evidence in a court of law if created and implemented properly. It is possible that a well-used guest list can save Chi Phi millions of dollars. A Chapter must use a guest list for any event that has alcohol present. Guest Lists must follow strict guidelines. Guest List must be pre-determined, you cannot add people at the event. Guest Lists must be types and printed prior to the event. You cannot add names to the guest list in pen or pencil. The list should have the following information: first name, last name, birthday, time-in, time-out and a signature of the individual. Every Chapter must archive their guest list as well to ensure that they can be collected if needed in the future.

Policy on the Internet and Electronic Mail Services

Any person or group who creates or maintains a Chi Phi Fraternity web site on behalf of a Chapter, Alumni Association, Alumni Club, Colony/Interest Group or an Individual, or any Person or Group using name of the Chi Phi Fraternity internet facilities (such as e-mail accounts or mailing lists, billboards, chat rooms, discussion groups, etc.) hereby agrees to the following terms and conditions:

  1. All use of such Internet services shall comply with any and all applicable federal, state, and local laws;college and university rules and regulations, Inter-Fraternity Council rules and regulations and bylaws and policies set forth in the Chi Phi Constitution.
  2. No such services shall be used in a way that defames, abuses, harasses or threatens other individuals;makes bigoted, hateful, or racially or sexually offensive statements;distributes or makes available any vulgar, obscene, discourteous, or indecent language or images.
  3. All such services shall be used in a manner to promote a positive image of college students, alumni, the college/university and the Fraternity.
  4. No such services shall be used for the promulgation of commercial, partisan political or religious messages, including bulk e-mail of any kind not directly related to official Chi Phi Fraternity business.
  5. No such services shall be used for product endorsements or other advertising unless approved by The Chi Phi Fraternity. Requests must be submitted to the National Headquarters.
  6. No such services shall include references to alcohol, illegal drugs, or hazing, with the exception of educational material about these issues and purposeful, positive discussion of Chapter and Fraternity policies regarding the same.
  7. No use of such services shall advocate illegal activity or discuss illegal activities with the intent to commit them.
  8. No such services shall publish photographs or images of members engaged in the consumption of alcoholic beverages or any inappropriate activities.
  9. No such services shall include pornographic images or links to pornography web sites.
  10. Such services shall include a contact e-mail address for web site visitors to submit comments, questions, and suggestions. Any response made to such comments should be respectful and responsible.
  11. All such services shall protect the privacy and safety of the Fraternity and its members by avoiding the publishing of personal information of its members, including but not limited to the name, address, telephone number, e-mail address, photograph, etc., without permission from its members. Photos of third parties participating in a Chapter, Colony, Club or Alumni activity shall not be posted without written consent.
  12. Such services shall not contain confidential Fraternity, Alumni Association, or Chapter matters, except in a password-protected area that is designated for members only.
  13. Such services shall not include any copyrighted material from other sources or trademarks owned by third parties without the express written consent of the copyright or trademark owner.
  14. Each Chapter, Alumni Association, Alumni Club, Colony or Interest Group shall register the web site with the National Office of the Chi Phi Fraternity.

The Chi Phi Fraternity reserves the right (although it shall be under no obligation to do so) to remove links or access to sites that do not comply with these policies as well as to deny the use of the Chi Phi’s server or mail space to any sites or individuals or to impose discipline upon members who do not comply with these policies. No expectation of privacy should be assumed in conjunction with such use. These terms are subject to modification without notice.

The name "Chi Phi";the Greek letters "ΧΦ";all stylized versions of the foregoing;and the Badge, Crest, and Chakett of the Chi Phi Fraternity are copyrighted and trademarked symbols and insignia, which are owned by the Chi Phi Fraternity, Inc. and are subject to the control of the Grand Council of the Chi Phi Fraternity, Inc. Permission to use the symbols and insignia of the Chi Phi Fraternity in any web site must be obtained from the Executive Director of the Chi Phi Fraternity. All requests for permission to use the symbols and insignia of the Chi Phi Fraternity shall be submitted to the Executive Director of the Chi Phi Fraternity in writing before they are published on the Internet or E-mail service.

Policy on the Chi Phi Trademark

Official versions of the Chi Phi Fraternity insignia are protected by trademark registration. The design or representation of the Badge, Chakett New Member pin and/or symbol, Crest (including Flag), Grand Seal, Greek and/or Roman letters Chi and Phi, words "Chi Phi"and the words "The Chi Phi Chakett"shall not be manufactured, created, used or offered for sale by any person, company, or firm except as specifically authorized in writing by the Executive Director of the Chi Phi Fraternity. The Executive Director shall ensure that all trademarks remain in force and are effective.

Only the Executive Director may authorize and license commercial reproduction of the Chi Phi Fraternity's insignia, including the Badge, Chakett New Member pin and/or symbol, Crest (including Flag), Grand Seal, Greek and/or Roman letters Chi and Phi, words "Chi Phi"and the words "The Chi Phi Chakett."Unauthorized or unlicensed production of merchandise bearing any insignia of the Chi Phi Fraternity is prohibited by this policy and law.

Any member, active Chapter, Colony, or registered Alumni Organization wishing to acquire merchandise bearing any insignia of the Fraternity shall obtain those items only from vendors which are authorized and licensed to produce and/or market official Chi Phi Fraternity merchandise. From time to time, when authorized and licensed vendors cannot produce merchandise as needed, active Chapters, Colonies and registered Alumni Organizations may utilize local commercial firms to produce merchandise so long as the need, text, and design are pre-approved by the Executive Director.

The Executive Director will not approve any text or design which casts the Chi Phi Fraternity in a negative light or is otherwise contrary to the ideals and values of the Chi Phi Fraternity, specifically including but not limited to any materials deemed to be in conflict with Chi Phi's Personal Safety Policy.

Accreditation Program

The Chi Phi Fraternity is the model of all value-based organizations that have come after us. We expect our Chapters to be accountable to our founding principles and demonstrate mission and action congruence in all that they do. Many Greek systems, colleges and universities, as well as, international/national Greek organizations have instituted accreditation processes over the past several years to assist their Chapters in living up to their founding principles and affirm their relevance to their respective communities. This incentive-based accreditation program effectively reinforces mission and action congruence and also achieves the following objectives;provide the ability to benchmark the Fraternity’s overall performance and forecast trends, streamline our resources in assessing our Chapters/Colonies, and provide our groups with objective, documentable standards for achievement and recognition.

Designed specifically with the Fraternity’s primary strategic plan objectives in mind, the program examines our Chapters’operations in ten areas using the Chi Phi Standards of Chapter Excellence as its foundation. Over the past two years the Grand Council’s Accreditation Committee has met in person and via teleconference, conferred with professionals in other organizations, as well as, officials at Emory, Bucknell and Lehigh Universities and piloted an accreditation program in survey form with a sample of 43 of our active Chapters and Colonies. In addition, this program was based on previous groundwork established by former staff, alumni and undergraduate volunteers in effort to create a developmental resource to aid our active Chapters, Colonies and Alumni organizations.
The categories included are:

  • Continuity – Recruitment and Retention
  • Proactive Risk Management
  • Asset Stewardship – Financial and Property Management
  • Academic Health
  • Total Membership Development
  • Heritage and Traditions
  • Chapter/Colony Operations
  • Organizational Networking and Community Engagement
  • Leadership Advancement
  • Alumni Relations

Our value as a national Fraternity can only be achieved and preserved by the principles upheld by our individual Chapters and Brothers. To maintain distinction, Chi Phi has long sought to develop a reliable, objective and fair method of holding ourselves accountable to the Standards of Excellence befitting the prestige of our Order. We believe this program is that mechanism.

The Chi Phi Chapter Accreditation Program is a developmental assessment and awards program that acknowledges those Chapters/Colonies that meet and exceed our standards. In this program, Chapter Alphas will be responsible for the submission of a semi-annual self assessment via an on-line application process, which will include relevant supporting documentation. It is also expected that each Chapter and Colony will establish their own standing accreditation committee to support the process.

Recognizing the value of achievement and the need for institutional adoption throughout all levels of the Fraternity, included in the program are proposed incentives for those Chapters that achieve accreditation for two consecutive semesters, as well as, incentives for Chapters that achieve two consecutive semester of a higher standard or “Accreditation with Distinction.”To give the program significance, there are increasingly effective selections of developmental mandates for Chapters that fail to achieve accredited status for two or more consecutive semesters. Those developmental mandates will begin after two consecutive semester of failing to achieve accredited status and progressively increase with each additional semester spent below expectations.

The Chi Phi Fraternity Standards for Accreditation

CONTINUITY – RECRUITMENT AND RETENTION

  • Total Chapter membership at or above the campus average Fraternity size.
  • Chapter has a dynamic, written and Chapter-adopted recruitment program.
  • Chapter provides a written copy of the Chapter’s obligations of membership to potential or current New Members.
  • Chapter requires a minimum 2.3 high school GPA for first semester freshmen.
  • Chapter requires a minimum 2.5 college GPA for non-first semester recruits.
  • Chapter has an objective values-based selection process for recruitment.
  • Chapter has an alumni faculty, or staff (or other outside facilitator as approved by the National Office) facilitated recruitment planning program.

PROACTIVE RISK MANAGEMENT

  • Chapter has not had any violations of the Chi Phi Personal Safety Policy or of the campus’risk management policy in the last 365 days.
  • Chapter educates all Initiates and New Members about the Chi Phi Personal Safety Policy every semester.
  • Within the past semester, the Chapter house has been inspected by the campus, locality, or a private safety inspector to ensure compliance with all safety codes and procedures including periodic inspection of all life-safety equipment.
  • Chapter’s recruitment, bidding, New Member and initiation process are entirely alcohol-free.
  • Chapter has a written comprehensive Social Event Policy
  • Chapter has a written comprehensive Crisis Management Plan

ASSET STEWARDSHIP – FINANCIAL AND PROPERTY MANAGEMENT

  • Chapter has a written budget for the current term.
  • Delta provides periodic (monthly/weekly) budget-to-actual financial statements to the membership.
  • Members receive written invoices for all dues/rent/fees.
  • Chapter Epsilon oversees scheduled cleaning, maintenance and enforcement of written rules related to safety, behavior and treatment of property for all facilities used by the Chapter.
  • Chapter is current on all financial obligations to the campus and IFC.
  • Chapter does not have a maintenance account balance due to the Fraternity exceeding 30 days.
  • Chapter does not have a risk management account balance due to the Fraternity exceeding 30 days.
  • Chapter must have readily available their EIN/TIN.
  • Chapter filed its 990N with the IRS for its most recent fiscal year.
  • Chapter contributes at least 5% of its budget (for this term) to a savings account.
  • All New Members Reports have been submitted to the Fraternity for the current academic term.
  • Chapter was not fined for late reporting for any of the above New Member Reports.
  • All Initiation Reports have been submitted to the Fraternity for the current academic term.
  • Chapter was not fined for late reporting for any of the above Initiation Reports.
  • Chapter house is operating at a profit for the current term.

ACADEMIC HEALTH

  • Chapter’s GPA is greater than the all-men’s average (for the most recent past term).
  • Chapter’s GPA is greater than the all-Fraternity average (for the most recent past term).
  • If Chapter’s GPA is not greater than the all-Fraternity average, than it must have increased by at least two-tenths of a point over the previous term.
  • Chapter’s bylaws include minimum GPA requirements for the following: Pledging, Initiation, A “member in good standing”status, voting rights and eligibility to hold elected or appointed office.
  • Chapter has an academic program that does all of the following: engages members with academic resources and/or advisors, recognizes achievement and assist members not in ‘good standing.’
  • Chapter has designated study area and designated quite hours.
  • Chapter has an active Faculty Advisor who meets with the Chapter at least once a term.

TOTAL MEMBER EDUCATION

  • Chapter has a written New Member Education program.
  • Chapter’s New Member Education program last 6 weeks or fewer.
  • Chapter’s New Member Education program adheres to all policies and guidelines of the Chi Phi Fraternity and of the host institution.
  • Chapter’s New Member Education program is free of any form of hazing.
  • All current-term New Members have completed GreekLifeEdu™ or a comparable program approved in advance by the Chi Phi National Office.
  • Chapter places emphasis on internal communication and dissemination of information to all of its Brothers and New Members.
  • Chapter employs a total member education program (with graduating class specific programming) including guest speakers and resources from their host institution, alumni, National Staff and community.
  • Chapter provides initiated members with ongoing education about any of the following during current academic term: Resume Building, Internships/Career Planning/Interviewing, STD/Sexual Health, Physical Fitness and other Developmental/Educational Programming.

HERITAGE AND TRADITIONS

  • Chapter has a complete set of properly maintained ritual equipment.
  • Chapter conducts the following rituals each term: Pledging Ceremony, Initiation Ceremony, Grand Lecture, Libations and the Candle Ceremony.
  • Chapter incorporates ritual into New Member Education by means of a post-initiation seminar.
  • Chapter meetings are held in accordance with Chi Phi customs and usages.
  • Chapter has at least one Goliard member.

CHAPTER OPERATIONS

  • Chapter has written and approved bylaws.
  • Chapter utilizes a committee system
  • Every initiated member is assigned to serve on a committee.
  • Every New Member is assigned to serve on a committee.
  • Chapter elects all Greek Letter officers (Alpha through Eta) on an annual basis.
  • Chapter has an active Alumni Advisory Board.
  • Chapter conducts a transition/success management plan which includes the accreditation application and an officer’s retreat.
  • Chapter has a written Strategic Plan.
  • Chapter has an operating Brotherhood/Judicial Board.

ORGANIZATIONAL NETWORKING AND COMMUNITY ENGAGEMENT

  • Chapter maintains appropriate recognition as a student organization by host institution and IFC.
  • At least 10% of the Chapter attended most recent Regional Leadership Alliance.
  • Chapter executive officers (Alpha, Beta, Gamma, Delta, Eta) participate in one of the current semester’s teleconferences.
  • Chapter attended most recent Congress.
  • Members of the Chapter are current members of the Men of 1824.
  • Chapter maintains a proactive approach to Public Relations with all Greek audiences including but not limited to maintaining attendance at all IFC meetings and participating in all Greek sponsored events (Greek Week, philanthropy week, freshman move-in, etc.).
  • Chapter maintains a proactive approach to Public Relations with all non-Greek audiences including but not limited to member’s parents, faculty, administration, neighbors and non-Greek student organizations.
  • Chapter has a webpage that has been updated in the current term.
  • Chapter membership (initiates and un-initiated New Members) participates in at least one campus organization (in addition to Chi Phi).
  • Chapter members complete at least 5 hours of Community Service per man during each semester.
  • All of the Chapter’s initiated and un-initiated members participate in at least one campus organized event each semester.
  • Chapter completes a service project benefiting the Boys and Girls Club of America each semester.
  • Chapter completes a philanthropy project each term.

LEADERSHIP ADVANCEMENT

  • Chapter has a documented current list of short and long-term goals.
  • Chapter’s goals and objectives are monitored and assed on at least a quarterly basis.
  • Chapter’s Executive Council reviews and updates expectations for every office during the officer transition period.
  • Officer expectations are monitored and assessed at least monthly.
  • Chapter’s Brotherhood Board coordinates at least one event and program (i.e. retreats, special dinners, rituals, recognition programs) to promote Brotherhood during each term.
  • Chapter’s Brotherhood Board uses and enforces a Code of Conduct for all Brothers, New Members and Alumni.
  • Chapter members hold campus leadership positions (student government, club officers, student senate, student paper, etc.).

ALUMNI RELATIONS

  • Chapter has a leadership position dedicated to Alumni Relations.
  • Chapter sends out a newsletter/update to its Alumni every semester.
  • Chapter helps coordinate an Alumni event every semester.
  • Chapter invites Alumni to at least one recruitment event each academic year.
  • The Alumni Instillation Ceremony is conducted annually for graduating seniors.
  • Chapter collects and maintains contact information for graduating seniors.

Successful Accreditation Practices

  • Create an Accreditation Committee and appoint or elect a Chairman of the Committee.
  • Charge the Committee with collecting the data needed for a thorough submission at the end of each semester.
  • Set multiple benchmarks for comparing the operations of the Chapter to the standards of the program throughout the semester.
  • Plan to complete the entire Accreditation packet at least two weeks prior to the submission due date.
  • Remember to contact University and IFC officials early-on for the documentation that you must collect for your packet.
  • Hold a planning meeting at which you review the program before the beginning of the semester and use the standards as operational goals for the upcoming semester.
  • Set a goal for your Chapters score.

Submission Scoring

The Accreditation Program is scored through a process using both automated results and personal grading. The automated result is called a raw score, it is simply the score that is automatically calculated according to the answers your Chapter submitted in the self-assessment excel document. This is not your final score. In-fact, your final score is very likely to be lower than your raw score. The reason for this is that the automated score does not take into account your supporting documentation. This leads to the second step in the process, the personal grading. Chi Phi utilizes a group of independent graders for this step. They review all of the supporting documents that are submitted alongside your self-assessment excel document against a standard rubric. For each document that is deemed “inadequate”the Chapter’s “raw score”is reduced by one point. If a Chapter has submitted documents that are all deemed “adequate”then the adjusted or final score for the Chapter would be equal to the raw score.
The threshold score that must be reached for your Chapter to be Accredited is a 75. So in order to have a final adjusted score of a 75 it is highly encouraged to set a goal of a raw score that is substantially higher than a 75. It is also important to note that there are 33 separate supporting documents that must be submitted. With this being the case, if your Chapter does not submitted any supporting documents your raw score will be automatically reduced by 33 points. Even if you submitted a raw score of 103 (the highest possible score), your adjusted score would be a 67 and your Chapter would not be Accredited.

Possible Chapter Standards

Every Chi Phi Chapter is held to a specific set of standards through the Accreditation Program. A Chapter that does not hold its individual members to the minimum standards in the Accreditation Program will ultimately have a difficult time becoming accredited. It is best practice for each Chapter to set and assess their own internal standards to ensure that the membership is living up to the agreement they made when they became a Brother of Chi Phi.

There are minimum standards all around our members through Chi Phi, their campus IFC and university policy. Being a member of Chi Phi is not solely about surviving;it is about striving and improving. Below are a set of possible Chapter standards. Your Chapter may use them as a template to create their own.

Academic: 2.75 GPA or All Men’s Average, whichever is highest

Service/Philanthropy: 50 approved service hours each semester or $200 raised for a philanthropy

Recruitment: Add 10 names to names list each term;attend 80% of all recruitment events

New Member Education: All members are to treat New Members with respect at all times, those that do not will be sent to a Brotherhood board

Ritual: Every ritual will be attended in its entirety by every Brother

Financial: Every Member will be financially current as of the First of September and the First of February, at which all dues must be paid or a payment plan signed with first payment

Risk Management: Every member will serve at least once a term as a event monitor, and will do so in compliance of the Chi Phi Personal Safety Policy

Social: All members will follow the Chi Phi Personal Safety Policy at all social events, those in violation will be sent to a Brotherhood board

House Duties: Every Brother will complete their weekly assigned house duty

Your Chapter’s Standards

  • Academic
  • Service/Philanthropy
  • Recruitment
  • New Member Education
  • Ritual
  • Financial
  • Risk Management
  • Social
  • House Duties

Reflection on Standards

  1. Do you look for standards in the people with whom you associate? What are they?
  2. Should Chi Phi look for standards in potential members? What are they?
  3. Should Chi Phi hold its members to standards? What are they?
  4. Does your Chapter hold its members to standards? What are they?
  5. Why do people oppose standards?

Section Four: Chi Phi Fraternity Goals

Goal Setting

Do you want to take your Chapter somewhere? Do you want it to be far better after your four years of college than it is now? Would you like to have a lifetime involvement with an organization both on your campus and in the world which has awesome ties to your campus, maintains great alumni connections, and helps its members both enjoy their college years and prepare for life following college? Now, is that desire unique to you or to your Chi Phi Chapter or Colony? Probably not. The truth is: Most undergraduate Brothers share that same passion.

What, then, is the difference between Chapters which remain stagnant year after year and Chapters which receive award after award, year after year? The single greatest factor, in determining the future improvement and growth of your Chapter, is its ability to evaluate itself (we all have areas in which we can improve), to adopt a shared vision, to create the goal of achieving that vision, and to work together to attain that goal.

The Accreditation Program (minimum acceptable standards for every Chapter and Colony and the goal-setting mechanism used by our greatest groups) is the single most under-utilized resource that Chi Phi Chapters have. This document is literally a checklist that individuals can use to evaluate their Chapters’strengths and weaknesses. Gaps in that evaluation can later be used to develop goals for the Chapter.

Stephen Covey, author of numerous professional development books and articles (including The Seven Habits of Highly Effective People), makes the following suggestion about goals: “keep them SMART. SMART goals are Specific, Measurable, Achievable, Realistic, and Time-Bound.”Chi Phi likes to change the “R”to Ritual-based to better fit our purposes and values.

Specific
A goal must be specific. One cannot simply say, “Our Chapter’s goal is to have a successful rush period.”That goal statement is overly vague and will be impossible to measure. It’s too subjective. A better way to state that goal might be “Alpha Gamma Chapter’s goal is to recruit twenty men during the fall recruitment period.”Not only is that statement specific in purpose, but it is a pass/fail test –either Alpha Gamma Chapter will achieve its goal, or they will not.

Measurable
Using quantitative values (numbers) add objectivity to your goal. Take for example, the goal “Alpha Gamma Chapter is going to support State University’s Division I basketball team this season.”That goal is certainly specific, but is it measurable? How much support can the team expect? Perhaps a better way to phrase that goal would be “Alpha Gamma Chapter will bring fifteen Brothers to every home basketball game during the 2012-13 season.”

Achievable
It is important to remember that “achieving”a goal gives those working toward it a very strong sense of accomplishment. It develops their pride, their self-confidence, and their dedication to their team. This factor is especially important when creating long-term goals and objectives. Rather than setting a single monumental goal, it is always easier (and healthier for the team) for larger long-term goals to be broken into smaller short-term goals. Each of those short-term goals (also SMART) would be a step along the road to achieving the larger, long-term goal.

Ritual-based
Setting goals that are not in line with the values and expectations of your Chapter or individual members deflates morale when a Chapter, group, or team fails to meet them. Always consider the values of Chi Phi, your Chapter and yourself when creating a SMART goal.

Time-Bound
Have you ever had an assignment that didn’t have a due-date? Probably not. Likely, most college students who didn’t have deadlines would never get around to getting their assignments and projects done. The same is true with goals. If your goal doesn’t have a deadline, how will you know when to look back and determine if you’ve achieved it or not? Possibly more important, however, is how will you keep yourself from simply saying, “Oh, I’ll get to it next week”? Don’t just say that you want to have three social events with the ladies of Delta Zeta (or whatever group the Chapter desires to associate with);say that you want to have three social events with the ladies of Delta Zeta this year.

Posting and Promoting Goals
How is your group going to stay focused on its goals? How will you as a leader keep your group focused on elevating its status and achieving whatever objective has been agreed upon? The best way to keep your group focused is simply to remind them of the task at hand. Why not set your goals and print them at the bottom of every set of Chapter minutes, put them in every alumni newsletter, and post them on the Chapter’s website? The two most effective places to remind your Chapter about its goals are: (1) on the wall of wherever you hold your Chapter meetings, and (2) in a display case by the front door. How impressed might a random alumnus or your university president be if he saw, posted in your foyer, the Chapter’s set of goals over the next academic year?

Developing Goals as a Group
Have you ever had someone tell you that you were going to do something – regardless of whether you wanted to or not? Has a supervisor ever put expectations on your performance without any concern for your input? If so, then you realize that someone “handing down”a goal to you probably didn’t motivate you very well. The same is certainly true for a Chapter. If your Chapter’s Alpha were to tell the Chapter in his next meeting that the Chapter was going to become involved in more campus activities over the next year than any other group, few would be motivated to contribute to that goal. Why? Because it wasn’t theirs.

For a group to move forward with its goals, it must be developed by everyone who is going to participate in achieving them. The Alpha might be more successful if he used three or four Chapter meetings to have his Brothers evaluate their goals collectively and to determine what areas they wanted to improve (ideally, if he used a broad measuring stick such as the “Basic Chapter Expectations”, most members would see the same gaps in the Chapter’s operations”). Ultimately, however, if the Chapter adopted individual SMART goals as a group, it would move itself forward with focus and direction. It would also do wonders for the Chapter’s Brotherhood, as teamwork builds friendship.

Awards and Recognitions of Chi Phi Fraternity

Each spring Chi Phi posts awards application packets to its website for Chapters and Colonies to access. Applications are reviewed and awards are presented at Congress. The award recipients for the 2012-13 school year are listed below each description.

THE THOMAS A. GEHRING CHAPTER EXCELLENCE AWARDS
The Congress of 1980 authorized the awarding of the Thomas A. Gehring Chapter Excellence Awards as a tribute to the late Dr. Thomas A. Gehring, Iota Delta 1960, a former Grand Council Officer. Each year these awards are presented to Chi Phi’s most outstanding and most improved Chapters based on the Fraternity’s Standards for Chapter Excellence. Long term planning, goal setting, and unwavering standards are at the core of any Gehring Chapter.

  • Xi Delta Chapter, Florida Institute of Technology
  • Nu Delta Chapter, Florida State University
  • Eta Theta, University of Maryland – Most Improved

E. BATES BLOCK CAMPUS INVOLVEMENT AWARDS
This award is presented annually to the Chapter that has demonstrated the best participation, visibility, and involvement in the leadership of extracurricular activities, student functions, and interrelated programs that promote good will and strengthen their respective college or university.

  • Nu Delta Chapter, Florida State University
  • Eta Theta Chapter, University of Maryland

PHILANTHROPIC ACHIEVEMENT AWARD
Awarded annually, this award recognizes the Chapter who has made great strides in philanthropic service.

  • Nu Delta Chapter, Florida State University

OUTSTANDING PHILANTHROPIC SERVICE AWARD
Awarded annually, this award recognizes the Chapter who has made great strides in community service.

  • Phi Lambda Theta Chapter, Bucknell University

OUTSTANDING SERVICE TO THE BOYS AND GIRLS CLUBS AWARD
Awarded annually, this award recognizes the Chapter who has made great strides in community service to the Boys and Girls Club of America.

  • Epsilon Theta Chapter, East Carolina University

OUTSTANDING RISK MANAGEMENT PRACTICES AWARD
The Award for Outstanding Risk Management Practices was established by the 140th Congress of the Fraternity to recognize those Chi Phi Chapters which demonstrate excellence in overall risk management programming and practices.

  • Eta Theta, University of Maryland

OUTSTANDING ALUMNI NEWSLETTER AWARD
This award is given annually to no more than three Chapters based upon the following criteria: (1) at least two newsletters published annually;(2) content timely and appropriate;(3) positive alumni response to the newsletter;and (4) quality organization, accuracy, and arrangement.

  • Xi Delta Chapter, Florida Institute of Technology

OUTSTANDING WEBSITE AWARD
This award is given annually to the Chapter with the best website.

  • Tau Zeta, Boston University

HIGHEST GPA AWARD
This award is given annually to the Chapter with this highest GPA.

  • Beta Chapter, Massachusetts Institute of Technology

ACCREDITED WITH DISTINCTION FOR BOTH SEMESTERS
This award is given to Chapters who achieve Accredited with Distinction status both semesters during the preceding academic year.

  • Xi Delta Chapter, Florida Institute of Technology

SPARKS MEMORIAL MEDAL
Sparks Memorial Medals were first awarded in 1925, in honor of Edwin Erie Sparks, Alpha-Chi 1884. This award is given to the man in each Chapter who has attained the highest scholastic standing for that year.

CARL J. GLADFELTER LEADERSHIP AWARD
Named for Carl J. Gladfelter, Alpha-Tau 1933, a former Grand Alpha, this award recognizes graduating Chi Phi Brothers who have exemplified themselves in leadership and service to their Chapter and to the Fraternity.

  • Patrick A. Lee, Psi 2013

WILLIAM D. PARR CHAPTER ZETA AWARD
This award is granted annually in honor of Brother William D. Parr. It is presented to the Chapter Zeta who most successfully documents his Chapter’s history for the academic year for use in future Chronicles of Chi Phi editions.

  • Gabriel J. Rosenbrien, Psi 2014

BEN WAYNE GREIG JR. OUTSTANDING SCHOLASTIC CHAIRMAN AWARD
This award is granted annually in honor of Ben Wayne Greig, Jr. It is presented to the Scholarship Chairman who most successfully contributes to academic endeavors to his Chapter in an academic year.

  • Nader M. Baradar, Eta Theta 2014

CHI PHI AWARD FOR ATHLETIC EXCELLENCE
This award was created by the 137th Chi Phi Congress and is presented to Chi Phi members who have exemplified themselves in athletics.

  • William States Lee V, Beta 2016

AWARDS FOR OUTSTANDING RECRUITMENT
Awarded annually and authorized by the 143rd Chi Phi Congress, these awards recognize Chapters who excel in recruitment.

  • Lambda Theta Chapter, University of Massachusetts Dartmouth - Outstanding Chapter Recruitment
  • Theta Zeta, University of Texas A&M – Most Improved Chapter Recruitment

THE WILLIAM M. BYRD ALUMNUS OF THE YEAR AWARD
This award, named for Brother William M. Byrd, Nu 1953, a former Grand Zeta and Trustee, is presented each year to the Chi Phi Alumnus who has best distinguished himself in activities and service on behalf of the Fraternity.

  • Jay T. Crosby, Psi 2000

CHAPTER ADVISOR OF THE YEAR AWARD
Awarded annually, this award recognizes the top Chapter Advisors of all Chapters within the Fraternity. Nominations come from the Chapters themselves.

  • Carrie Miller – Iota Colony

CAMPUS ADMINISTRATOR OF THE YEAR AWARD
The Campus Administrator of the Year recognizes those university administrators who go above and beyond their required service to aid and develop Chi Phi Chapters.

  • J. Tanner Marcantel – Georgia Institute of Technology

ALUMNI ASSOCIATION OF THE YEAR AWARD
This new award recognizes the Chapter Alumni Association that has done an outstanding job in supporting an undergraduate Chapter, providing benefits of membership to that Chapter’s Alumni, and promoting the mission of Chi Phi Fraternity.

  • Beta Foundation

CHI PHI CLUB OF THE YEAR AWARD
Also in its inaugural year, this award recognizes the Chi Phi Club that has done an outstanding job of promoting inter-Chapter Brotherhood, developing regional networks, providing benefits of membership to Chi Phi alumni, and promoting the mission of Chi Phi Fraternity.

  • Atlanta Chi Phi Club

CHI PHI FRATERNITY - DISTINGUISHED SERVICE AWARD
This annual award recognizes Chi Phi Brothers who have demonstrated an extraordinary level of service to the Fraternity in terms of numbers of years and throughout the previous year.

  • Kimberly Godwin, Delta Zeta Sorority
  • Thomas R. Deans, Phi Lambda Theta
  • Daniel D. Hawkins, Eta Theta 2005
  • R. Henry Carnevale, Mu 1980

CHI PHI FRATERNITY – CRONKITE CONGRESSIONAL AWARD
The Walter Leland Cronkite Jr. Chi Phi Congressional Award is the most prestigious individual honor the Chi Phi Fraternity can bestow on an alumnus. It is given for humanitarian, social or political achievement which benefits our country, educational system or society. The Cronkite Award is reserved for alumni who have made a profound impact on humanity while exemplifying the highest ideals of the Fraternity.

Previous Cronkite Award Recipients

  • Walter L. Cronkite, Nu 1937
  • Russell “Rus”Guin, Alpha-Chi 1917
  • William B. Saxbe, Iota 1938
  • Lawrence A. Appley, Alpha-Chi 1927
  • Jesse Groover Bowles, Eta 1946
  • Joseph A. Moore, Jr., Lambda 1929
  • James R. Moore, Lambda 1933
  • Charles S. Robb, Xi 1961
  • James H. Shepherd, Jr., Eta 1973
  • Dolph Briscoe, Jr., Nu 1945
  • Carl J. Gladfelter, Alpha-Tau 1933
  • Mark Ordesky, Eta Delta 1985
  • Denman McNear, Beta 1948
  • Alfred Warrington IV, Theta Delta 1958
  • Charlie Loudermilk, Omega 1948, Alpha-Alpha 1950
  • Jonathan Richmond, Zeta 1962

Distinguished Alumni of Chi Phi Fraternity

ARTS: THOMAS A. SCOTT, Massachusetts Institute of Technology 1966:
Academy Award Winner, Sound Mixing for "The Right Stuff"and "Amadeus."

BUSINESS: LAWRENCE A. APPLEY, Ohio Wesleyan University 1927:
Following successful business management positions with companies such as Mobil Oil, Vick Chemical, and Montgomery Ward &Co, Lawrence Appley served as president of the 85,000 member American Management Association from 1948 to 1968 and as its chairman of the board from 1968 to 1974. He has served on the boards of more than 35 organizations and educational institutions including Nabisco, Standard Oil of Ohio, Sheraton, Kohler, Oneida, Montgomery Ward, Vick Chemical, the Brunswick School, Ohio Wesleyan University, American University, Colgate University, and Cazenovia College. During World War II, he was executive director of the War Manpower Commission and earned America's highest civilian honor, the Medal of Merit, from President Truman in 1946.

BUSINESS: JOHN L. COLLYER, Cornell University 1917:
Chairman of B. F. Goodrich

BUSINESS: MICHAEL EAGAN, Cornell University 1962:
Chairman and CEO of Alamo Rent-A-Car

BUSINESS: ARTHUR M. GOLDBERG, Rutgers University 1963:
President and CEO of International Controls Corporation

BUSINESS: THOMAS J. HARGRAVE, University of Nebraska 1912:
President of Eastman Kodak.

BUSINESS: CLIFFORD F. HOOD, University of Illinois 1915:
President of United States Steel Corporation

BUSINESS: DENMAN McNEAR Massachusetts Institute of Technology 1948:
President and CEO of Southern Pacific Railroad

BUSINESS: GERALD L. PHILLIPPE, University of Nebraska 1932:
President of General Electric Company

BUSINESS: BENJAMIN RUSSELL, University of Virginia 1899:
Founder of Russell Athletics

BUSINESS: JAMES ROBINSON III, Georgia Institute of Technology 1957:
James D. Robinson III, before his retirement, headed American Express, one of the country's oldest and most innovative companies. After graduation, he served in the Navy, studied at Harvard for his MBA, and then worked with Morgan Guaranty Trust in various departments until 1967 when he was made an officer. The following year, he became a general partner in White, Weld, &Co., but joined American Express as executive vice president in 1970. In 1977, at the age of 41, he progressed to chairman and chief executive officer.

BUSINESS: GEORGE M. WALLACE, Rensselaer Polytechnic Institute 1940:
Founder of Denver Technological Center

COMPUTER SOFTWARE: WILLIAM T. BAKER, Indiana University 1977:
Just five years out of college, William T. Baker was one of the pioneers of computer software development with his "Easy Writer"program that was adopted for IBM's line of personal computers. He credits his work in membership recruitment with aiding him in sales and his experience as treasurer with teaching him how to work with others.

EDUCATION: DOUGLAS C. NORTH, University of California 1942:
1993 Nobel Prize in Economics Recipient.

ENGINEERING: JESSE RENO, Lehigh University 1892:
Inventor of the escalator.

ENGINEERING: GEORGE FERRIS, Rensselaer Polytechnic Institute 1881:
Inventor of the Ferris Wheel.

ENGINEERING: CHARLES FINLEY, Pennsylvania State University 1951:
Manager and Engineer of the NASA Space Station.

ENTERTAINMENT: DAN BAKKEDAHL, Florida State University 1993:
Correspondent for Comedy Central’s The Daily Show

ENTERTAINMENT: GABRIEL CADE, University of North Carolina, Wilmington 2000:
Participant in CBS’s hit series “Survivor”

ENTERTAINMENT: CHRIS HARDWICK, University of California, Los Angeles 1992:
Host of MTV's Singled Out.

ENTERTAINMENT: ADAM LARSON, Boston University 2001:
Member of MTV’s Road Rules 10: The Quest

ENTERTAINMENT: MARK L. ORDESKY, University of Southern California 1985:
An Oscar winner and now president of the Fine Line division of New Line Cinema, Brother Ordesky has quickly become a well-known and successful component of the entertainment industry. As president of the Fine Line Division, he has played an important role in numerous contemporary films including the Lord of the Rings trilogy.

GOVERNMENT: DANIEL G. AMSTUTZ, Ohio State University 1954:
Brother Amstutz was named by the George W. Bush Presidential Administration as the Senior Ministry Advisor for Agriculture in Iraq. Prior to this post, Brother Amstutz was the Executive Director of the International Wheat Council and the United States Ambassador-at-large for Agriculture and Trade Development.

GOVERNMENT: HENRY A. BALDWIN, Beta 1891:
Delegate to the United States House of Representatives, (Territory of) Hawaii

GOVERNMENT: JESSE GROOVER BOWLES, JR., University of Georgia 1946:
As a local chairman of the Democratic Party, while a young man in his 20s, Jesse Bowles personally accompanied African-American citizens to the courthouse for voter registration, disregarding derogatory remarks as he passed. Mr. Bowles has been a member of the Georgia Bar Association since its founding in 1964 and has served on its Board of Governors. In 1972, he was inducted into the American College of Trial Lawyers, which honors only one percent of each state's practicing attorneys with membership. In 1977, Brother Bowles was appointed an Associate Justice of the Georgia Supreme Court, and in 1981, he returned to his law partnership, relinquishing his place in line of succession as Chief Justice of the Georgia Supreme Court.

GOVERNMENT: DOLPH BRISCOE, JR, University of Texas 1945:
Governor, State of Texas

GOVERNMENT: JOSEPH M. BROWN, Oglethorpe University 1872:
Governor, State of Georgia.

GOVERNMENT: HARRIE B. CHASE, Chi 1912:
Associate Justice, Supreme Court of Vermont;Chief Justice, US Court of Appeals, for the Second Circuit

GOVERNMENT: JACKSON B. CHASE, University of Nebraska 1913:
United States Representative, State of Nebraska

GOVERNMENT: WILLIAM E. CHILTON, III, Omicron 1950:
Member of the West Virginia House of Delegates

GOVERNMENT: PHILIP F. ETHERIDGE, University of Georgia 1961:
Judge, Superior Court of Atlanta, Georgia.

GOVERNMENT: PHILIP M. FRAZIER, University of Illinois 1973:
Federal Judge, U.S. Southern District of Illinois

GOVERNMENT: RICHARD C. FREEMAN, University of Georgia 1946:
U.S. District Judge, Northern District of Georgia

GOVERNMENT: JOHN A. GIANNETTI, Phi Lambda Theta 1986:
Member of the Maryland House of Delegates and State Senator

GOVERNMENT: NATHANIEL E. HARRIS, University of Georgia 1870:
Governor, State of Georgia.

GOVERNMENT: HIRAM W. JOHNSON, University of California 1888:
United States Senator and Governor, State of California.

GOVERNMENT: LYLE F. LANE, University of Washington 1950:
United States Ambassador to Uruguay and Paraguay

GOVERNMENT: THOMAS MARSHALL, Emory University 1940:
Chief Justice of the Supreme Court of Georgia

GOVERNMENT: WILLIAM E. MINSHALL, University of Virginia 1936:
United States Representative, State of Ohio

GOVERNMENT: SPENCE PRYOR, University of Georgia 1995:
A third generation Chi Phi, Brother Pryor was involved with President George W. Bush’s legal team during the 2000 Presidential Elections.

GOVERNMENT: CHARLES S. ROBB, Cornell 1961, University of Wisconsin 1961:
Brother Robb received more votes than any candidate for state office in Virginia history in becoming the Commonwealth's 64th Governor in 1982. He was student commander of all ROTC units while finishing his education in the Wisconsin ROTC unit. He followed that with Marine Corps Basic School, where he was number one in his class. A law degree followed and In 1988, he was elected to the United States Senate and reelected in 1994.

GOVERNMENT: CARL SANDERS, University of Georgia 1948:
Governor, State of Georgia.

GOVERNMENT: WILLIAM B. SAXBE, Ohio State University 1938:
United States Senator, State of Ohio.

GOVERNMENT: JOHN M. SLATON, University of Georgia 1886:
Governor, State of Georgia.

GOVERNMENT: THOMAS F. STROOCK, Yale University 1948:
United States Ambassador to Guatemala

GOVERNMENT: VERNON W. THOMSON, University of Wisconsin 1927:
United States Representative, State of Wisconsin

JOURNALISM: MICHAEL H. CRAMER, University of Michigan 1985:
Award-winning editorial cartoonist, Pulitzer-Lemer Newspapers.

JOURNALISM: WALTER CRONKITE, University of Texas 1937:
Known as "the most trusted man in America,"Walter Cronkite topped the nightly news ratings as anchorman for CBS News from 1968 until his retirement in 1981. He learned sound journalistic practices both in college and while working for United Press International, entering the brand new field of television in 1950. "Cementing bonds of life-long friendship that can be a source of happiness through life"is his testimonial to his Chi Phi Fraternity experience.

LAW: SYLVESTER SMITH, Lafayette College 1916:
President of the American Bar Association

MEDICINE: DR. JOHN R. ABEL, University of Southern California 1929:
President of the American Dental Association

MEDICINE: DR. JAMES Z. APPEL, Franklin and Marshall 1928:
Elected President of the American Medical Association in 1965, Brother Appel also received Franklin and Marshall College’s Alumni citation in 1964 for completely developing the college’s health service from a one-man affair to a fully-staffed operation.

MEDICINE: DR. ROBERT P. FERGUSON, Cornell University 1968:
Chief of Medicine for Mt. Sinai Hospital in New York City.

MEDICINE: DR. WILLIAM JARVIS, University of California – Davis, 1970:
Director of Office of Extramural Research for the National Center for Infectious Diseases.

MEDICINE: DR. JONATHAN RICHMOND, Franklin &;Marshall 1962, Connecticut 1962:
Director of the Office of Health and Safety for the Centers for Disease Control.

MEDICINE: DR. MANUEL TZAGOURNIS, Ohio State University 1956:
Director of Health Services and retired Dean of Medical School at the Ohio State University.

MILITARY: DAVID A. COFFMAN, Florida Institute of Technology 1982:
Pilot for U.S. Air Force's Thunderbirds

MINISTER, EDUCATOR, AND DIPLOMAT: REV. JAMES T. LANEY, Yale 1950:
Educated at Yale University (BA-Economics, MDiv, PhD), Brother Laney taught at Vanderbilt University, Yale University, and Harvard University. Dean of the Candler School of Theology at Emory University, and later President of Emory University, Brother Laney is credited with much of the responsibility for Emory University’s development into a world-renowned University. Named the United States Ambassador to South Korea in 1993, Brother Laney played a key role in the diffusion of the 1994 nuclear crisis with North Korea. A Methodist Minister, Brother Laney has also received honorary degrees from over twenty universities throughout the United States, Great Britain, Japan, and Korea.

MINISTRY: REV. ROBERT R. PARKS, University of Florida 1940:
Working within the urban scene, first in Jacksonville and then as rector of New York's wealthy downtown Trinity Church from 1971 to 1986, Brother Parks founded a ministry to aid the aged and to serve the poor. Under his leadership, the church has given thousands of people housing, education, and spiritual aid.

SPORTS: GREG BARTON, University of Michigan 1983:
Kayaking Olympian winning a gold medal in the 1988 Summer Olympic games.

SPORTS: EARLE BRUCE, Ohio State University 1953:
After becoming the Buckeye's head coach in 1980, Earl Bruce maintained his alma mater's positions among the top teams in the country. Unable to play in college after a knee injury, he lived in the Chi Phi house and learned the benefits of Fraternity living. He graduated to become an assistant at Ohio State and then won 129 of 179 games while coaching in Ohio high schools for thirteen years. He assumed the position of head football coach at Ohio State in 1980 and later served as head football coach at Colorado State in the late 1980s and early 1990s.

SPORTS: DR. MICHAEL DANIEL, Emory University 1984:
One of only 30 individuals ever to reach the summit of Mt. Fairweather.

SPORTS: LAWRENCE “CRASH”DAVIS, Duke 1940:
Professional baseball player that was basis for Kevin Costner’s character in Bull Durham.

SPORTS: PAUL DePACE, University of Rhode Island 1966:
A major force behind the establishment of the Paralympics.

SPORTS: JOHN “MAD COW”HEMBEL, Florida State University, 1989
Speed Skiing World Record Holder.

SPORTS: RANKIN M. SMITH, SR., Emory University 1946:
Owner of the Atlanta Falcons.

SPORTS: FRANK URYASZ, University of Nebraska 1983:
President of the National Center for Drug Free Sport.

Reflection on Goals

  1. Why do we set goals?
  2. How often does your Chapter review its goals?
  3. What contribution will you make towards your Chapter’s goals?

Section Five: Organization of the Chi Phi Fraternity

Structure of the Chi Phi Fraternity

Fraternity Structure

Structure of the Fraternity - Explained

CHI PHI FRATERNITY is a collection of chartered active Chapters, Alumni Associations, House Corporations, and Chi Phi Clubs.

Active Chapters are bodies of undergraduate members (initiated members enrolled as students and in good standing). Alumni associations are bodies of initiated members who have graduated with their undergraduate degree or have left school. Chapter house corporations are subsidiary corporations which have as their sole purpose the provision of affordable and safe housing that meets the needs of our undergraduate Chapters. Chi Phi Clubs are a collection of Chi Phi Alumni within a geographic area that are not necessarily associated with a specific Chapter. Chi Phi Clubs are established in major metropolitan areas where multiple Chapters exist or a great number of Chi Phi Alumni are concentrated.

Congress
THE CONGRESS is the supreme governing body of Chi Phi. It is composed of two voting delegates from each active Chapter, one voting delegate from each alumni association, and one voting delegate from each alumni club. Congress meets annually, elects its own officers, and is practically supreme in its actions.

Judicial Courts
THE JUDICIAL POWER of the Fraternity is vested in the three courts as follows:

The Court of the Chapter has original jurisdiction over its members and alumni and must report its proceedings in full to the Grand Council within 15 days of any hearing.

The Court of the Grand Council has jurisdiction over all members, Chapters, Colonies, and both types of Alumni organizations. It can also hear appeals from determinations of the Court of the Chapter with power to affirm or modify.

The Court of the Congress serves as an appellate court from the Court of Chapter and Council. It can assume original jurisdiction over members, Chapters, and Alumni organizations. It has exclusive jurisdiction over disputes between Chapters. This Court is composed of the delegates to the Congress. The judgment of this Court is final.

Grand Council

THE GRAND COUNCIL is the administrative body of the Fraternity as the Congress is legislative and the Courts are judicial. The Grand Alpha is elected every two years by the Congress. He then appoints all other members of the Grand Council. Grand Council members serve without compensation. The Grand Council has general care of the assets of the Fraternity and is responsible for the overall welfare of the Fraternity. It supervises the activities of the National Fraternity Staff. It meets at least three times each year.

The voting members of the Grand Council, in addition to the Grand Alpha, are the Grand Beta, Grand Gamma, Grand Delta, Grand Epsilon, Grand Zeta, Grand Eta, Grand Theta, Grand Iota, and Grand Alpha-Elect, if there be one. The Grand Alpha may also appoint the following non-voting members of the Grand Council: Scholastic Counselor, Heritage and Traditions Counselor, and at-large members. The Editor of The Chi Phi Chakett, Executive Director, and National Staff Members are also non-voting members of the Grand Council.

THE GRAND ALPHA is the national president and chief officer of the Fraternity. He appoints the other members of the Grand Council and presides over Grand Council meetings.

THE GRAND BETA is the chaplain of the Fraternity, although he need not be a clergy member. He offers the Prayer of the Fraternity and conducts those other services required by the Constitution and usages of the Fraternity.

THE GRAND GAMMA is the secretary of the Fraternity and the Grand Council. He oversees the minutes of the Congress and Grand Council and supervises use of the seals of the Fraternity.

THE GRAND DELTA is the treasurer of the Fraternity. He supervises collections and expenditures of the Fraternity and ensures appropriate bookkeeping records.

THE GRAND EPSILON is custodian of the records of the Fraternity. He oversees storage of records by the national office.

THE GRAND ZETA is the historian of the Fraternity. He reports to each Congress facts of interest, oversees the Goliard Program, and advises the Grand Council.

THE GRAND ETA is the second officer in rank of the Grand Council. He must be an attorney. He is the legal representative of the Fraternity and appears on behalf of the Grand Council and Fraternity before the courts of the Fraternity. He assumes the duties of the Grand Alpha in the absence, inability, or death of the Grand Alpha.

THE GRAND THETA and GRAND IOTA are either undergraduate or graduate student members of the Grand Council. These members serve for two years only: the first year as Grand Iota and the second year as Grand Theta. The Grand Alpha appoints a new Grand Iota each year. They are full voting members of the Grand Council and are expected to represent the undergraduates of the Fraternity.

THE EXECUTIVE DIRECTOR serves at the pleasure of the Grand Council. He is the administrative head of the Fraternity and is a permanent, full-time employee of the Fraternity. He actively supervises the national office and its staff. He is the agent of the Grand Council and Grand Alpha. In the lieu of the employment of an Executive Director, an Executive Secretary may be hired to manage the national office and perform other duties assigned by the Grand Alpha or Grand Council.

THE EDITOR OF THE CHI PHI CHAKETT is appointed by the Grand Council and usually has a background in public relations and/or journalism. It is his duty to edit and publish The Chi Phi Chakett, the official publication of the Fraternity mailed to each living alumnus, in accordance with such regulations as the Grand Council may establish. He also advises the Grand Council on public relations matters.

THE COUNSELOR OF HERITAGE AND CUSTOMS assists the Grand Council and Chapter officers in maintaining the ritual, traditions, and customs of the Fraternity. He plans and supervises the demonstration of Fraternity ritual at the Congress and other occasions as requested by the Grand Alpha or Grand Council. He may recommend to the Grand Council appropriate changes to the ritual.

THE SCHOLASTIC COUNSELOR plans, supervises, and encourages the scholastic programs within the Chapters and Colonies. He also makes recommendations to the Grand Council and Congress for the enhancement of scholarship. At each Congress, he reports the latest academic record of the Fraternity.

THE ARCHIVES COORDINATOR is charged with maintaining the archives of the Fraternity. He also seeks donations of historically important items to the archives.

Current Grand Council

Grand Alpha
Dr. James Soderquist, 
Alpha 1967
soderquist@chiphi.org

Grand Beta
Ronald Frank, 
Nu Delta 1983, Iota Zeta 1989, Delta Zeta 2000
frank@chiphi.org

Grand Gamma
Frank Uryasz, 
Alpha Theta Chi 1983
uryasz@chiphi.org

Grand Delta
Eric Pittman, 
Alpha Zeta 1993
pittman@chiphi.org

Grand Epsilon
Senour Reed, 
Eta 1979
reed@chiphi.org

Grand Zeta
Steven Hopkins, 
Nu 1999
hopkins@chiphi.org

Grand Eta
George MacDonald, 
Kappa Delta 1971, Iota Zeta 1989, Eta Theta 2011
macdonald@chiphi.org

Grand Theta
Clark Kjorlaug, Omega 2012
kjorlaug@chiphi.org

Grand Iota
Matthew Chiaverini, Psi 2014
chiaverini@chiphi.org

Heritage and Traditions Counselor
Glenn Johnson, 
Mu Theta 2004
johnson@chiphi.org

Member at Large
Michael Orta,
 Phi Lambda Theta 2006
orta@chiphi.org

Member at Large
Patrick Moriarty, Tau Zeta 2013
moriarty@chiphi.org

Member at Large
Casey Woolf,
Phi Delta 2011
woolf@chiphi.org

Member at Large
Tom Deans
, Phi Lambda Theta 1955
deans@chiphi.org

Member at Large
Alan A. Ables,
Psi 1974
ables@chiphi.org

Executive Director Editor of the Chakett
Michael J. Azarian,
Psi Delta 1997
azarian@chiphi.org

Alumni Education Committee Chairman
Ronald Frank, 
Nu Delta 1983, Iota Zeta 1989, Delta Zeta 2000
frank@chiphi.org

Expansion Committee Chairman
Michael Orta
, Phi Lambda Theta 2006
orta@chiphi.org

Finance Committee Chairman
Eric Pittman, Alpha Zeta 1993
pittman@chiphi.org 

Heritage &Traditions Committee Chairman
Glenn Johnson
, Mu Theta 2004
johnson@chiphi.org

Scholarship Committee Chairman
Raymond Carnley
, Delta Pi 2000
carnley@chiphi.org

Accreditation Committee Chairmen
Tom Deans
, Phi Lambda Theta 1955
deans@chiphi.org

Unwritten Law Committee Chairman
Carter Dunn
, Rho Delta 2011
dunn@chiphi.org

The Chi Phi National Office

The Chi Phi National Office is located in Suwanee, Georgia, and is home to all administrative affairs of the Fraternity. All communications, reports, fees, and questions directed to the Fraternity or to any one of the Grand Officers should be sent to the national office.

Services of the National Office

The Chi Phi National Office is a collection of professionals whose entire job is to help Chi Phi grow. Through the Chi Phi Fraternity and the Chi Phi Educational Trust, programs such as Regional Leadership Alliances, the Chi Phi Scholarship Program, Recruitment, Risk Management and Leadership Education Programs, and the Chapter Visitation Program are developed and implemented. The Chi Phi National Office also arranges for the annual Congress;oversees the development of Colonies and Interest Groups;and coordinates communications through the website, the Grapevine, and The Chakett magazine. Whether you need a new badge, alumni contact information, or have questions about how to handle a problem in your Chapter;the National Office exists to help you.

Chi Phi’s National Fraternity Contact information

Mail:
William M. Byrd Chi Phi National Headquarters Building
1160 Satellite Blvd. NW
Suwanee, GA 30024

Voice and Fax:
Telephone: 404.231.1824
Toll Free: 800.849.1824
Facsimile: 404.237.5090

Webchiphi.org
Facebook facebook.com/ChiPhiFraternity
Twittertwitter.com/ChiPhiNational

The National Fraternity Staff

Michael Azarian

Executive Director
Michael Azarian, Psi Delta 1997

Phone     Email
Chief Operating Officer, Oversees staff operation, member of Grand Council, Editor of Chakett, Alumni Development
Deanne Walters

Director of Member Services
Deanne Walters, Zeta Tau Alpha Fraternity

Phone     Email
Recruitment Education and Expansion, Risk Management Education and Discipline, COE/RLA and Educational Planning, Member Education and Resources, Chapter Visits and consultations, other educational programs, Main contact for Campus Administrators
Collin A. Zimmerman

Assistant Executive Director
Collin A. Zimmerman, Penn College Colony 2010;Pi Theta 2012

Phone     Email
Fraternity Communications, Information Technology, Managing Editor of the Chakett, Congress Logistics, Membership Records, and general support of Chi Phi
Barbree Berris

Assistant Director of Member Services
Barbre Berris, Delta Zeta Fraternity

Phone     Email
Growth and expansion of the Fraternity including new Colonies and current Chapters, Alumni Development, and Chi Phi Clubs
Patrick Lee

Field Executive
Patrick Lee, Psi 2013

Phone     Email
Chapter and Colony development for: Epsilon Delta,Epsilon Zeta, Sigma Delta, Lambda, Rho Delta, Alpha Delta, Phi Lambda Theta, Zeta, Eta Theta, Kappa Delta, Xi, Upsilon, Alpha, Epsilon, Nu Theta, Nu, Theta Zeta, Psi Zeta, and Delta Xi.
Sean Gordon

Field Executive
Sean Gordon, Epsilon Delta 2013

Phone     Email
Chapter and Colony development for: Iota, Alpha-Tau, Alpha-Chi, Rho Iota Kappa, Beta, Tau Zeta, Lambda Theta, Theta, Zeta Theta, Pi Zeta, Omicron Theta, Psi, Rho, Mu, Alpha Theta Chi, Phi Delta, Eta, Pi Theta, and Kappa.
Jan Whitten

Fraternity Financial Controller
Jan Whitten

Phone     Email
Accounts Receivables, Accounts Payables, Chapter &Colony Accounts, Billing Statements, Payment Plans, and Debt Collections
Patty Fisher

Administrative Assistant
Patty Fisher

Phone     Email
Requests for general information, New Member Pins, Manuals, Forms and Publications, General Questions, Membership Records, Badges, Chapter &Colony Reporting, Mailing Lists, Address Changes

The Chi Phi Educational Trust

Through the leadership of then-Grand Alpha Alfred H. Hutchinson, Xi 1909, the 1930 Chi Phi Congress created the Chi Phi Educational Trust for the purpose of assisting deserving students and promoting scholarship and leadership. Since then, it has become a vital part of the success of Chi Phi. Over the years, the Trust has benefited from the financial support of Chi Phi undergraduates and alumni, parents and friends via a number of gift options. Since the Trust is a 501(c) 3 non-profit organization, all gifts are tax deductible. In today's complex society, the Trust is focused upon "making a difference"through sponsorship of Fraternity-managed educational programs to equip Brothers with skills for personal and professional development. The Trust awards over $350,000 in educational and administrative grants for the benefit of the members of the Chi Phi Fraternity.

The Chi Phi Scholarship Program

The Chi Phi Educational Trust is proud to offer over $100,000 in scholarships and grants to deserving Chi Phis across the country. Based on the applicant’s academic success, campus and community involvement, Chapter leadership and Fraternity involvement;this merit-based scholarship provides varying assistance, from $200 to $2500.

Trustees of the Educational Trust

Chairman: Christopher J. Shuler, Alpha Zeta 1984
Vice Chairman: John W. McElderry, Eta 1994
Secretary: Hans U. Stucki, Iota 1970
Treasurer: John E. Hutzler, Kappa Delta 1990
Trustee: Mike Dever, Eta 1978
Trustee: Mark Ordesky, Eta Delta 1985
Trustee: Perry Pirsch, Alpha Theta Chi 1994
Trustee: Dan Turner, Alpha Zeta 1991
Trustee: David Skelton, Omega 1980
Legal Counsel: George M. MacDonald, Kappa Delta 1971, Iota Zeta 1989, Eta Theta 2011

The Board of Governors of the Chi Phi Educational Trust
Chairman: Christopher J. Shuler, Alpha Zeta 1984
Vice-Chairman: Hans Stucki, Iota 1970
Governor: Thomas Holtey, Beta 1962
Governor: Randolph Loss, Theta Delta 1977
Governor: Fran Nolan, Kappa Delta 1990
Governor: Sahil Patel, Gamma 2000
Governor: Cory Thomas, Mu Delta 1986

Chi Phi Educational Trust Staff

Elizabeth Knott

Senior Director of Development

Elizabeth Knott

Phone Email

Nick Holmes

Director of Development

Nick Holmes, Theta Delta 2009

Phone Email

Mandy O'Brien

Financial Assistant

Mandy O'Brien

Phone Email

Section Six: Organization of Chi Phi Chapters

General Introduction to Chapter Operations

There are no "Ten Easy Steps"to ensure the success of a Fraternity Chapter. However, when you take a step back and look at the overall operation of a Chi Phi Chapter, it can become much less complicated if you separate the greater process into a number of sections (management, finances, recruitment, etc.).

On a more basic level, however, the following components of Chapter management are good cornerstones to build upon:

  • The Chapter should meet at least once per week.
  • The Chapter officers should meet every week at least 2 days prior to the Chapter meeting.
  • Every member of the Chapter should be involved in some area of Chapter operations (officer position, committee, interfraternal relations).
  • The Chapter is goal-driven. It sets both short and long term goals and then posts them conspicuously to remind its members.
  • The Chapter has outlined clear consequences for members who fail to meet their commitments (time, academic, financial) to the Chapter.
  • The Chapter and its officers communicate regularly with the Greek Affairs Office and the Chi Phi National Office.
  • The Chapter utilizes the insight of numerous advisors (at least one Alumnus Advisor and at least one Faculty Advisor).
  • The Chapter incorporates retreats into its leadership and education (Executive Board retreats, New Member retreats, Chapter retreats).
  • Chapter programming promotes a balanced college experience.
  • The Chapter is pro-active and independent in its decision-making.
  • There is a keen awareness of the lifelong commitment beyond the college setting. We are mere caretakers of the Chapter.

Chapter Organization

The Constitution and ByLaws of Chi Phi Fraternity specify seven elected Chapter Officers. Some Chapters, dependent upon number of Brothers or tradition, choose to elect other officers. While it is at the discretion of the Chapter, the Fraternity encourages its groups to elect officers annually as opposed to semi-annually. Upon election, officers qualify by taking the following obligation before the Chapter:

I do solemnly promise upon my honor as a member of the Chi Phi Fraternity that I will faithfully perform, in accordance with this Constitution and By-Laws of the Fraternity and the By-Laws of this Chapter duly authorized, all the duties of the office therein to which I have been elected;that I will not allow myself to be swayed by passion or prejudice in the execution of my office;that my example as an officer of this Chapter shall be such as order and decorum require;and that I will endeavor to the best of my ability to obey the laws and promote the welfare of the Chi Phi Fraternity and to persuade all other members of the Chapter also so to do.

Chapter Officer Duties and Job Descriptions

Although some Chapters chose to assign different responsibilities to some officers, the following list comprises the most basic tenants of each officer’s responsibilities. Refer to the Accreditation Program to ensure all roles are covered.

The ALPHA shall be the head of the Chapter and shall have the following duties:

  • Preside at all meetings, preserving respect, order, and decorum;
  • Perform ritual as prescribed by the Constitution and usages of the Fraternity;
  • Acquaint himself thoroughly with the Bylaws of the Chapter and the Constitution and Laws of the Fraternity, enforcing such rules rigidly;
  • Keep a strict oversight over the affairs of the Chapter and warn and advise the Chapter of any concerns or problems that exist or may exist;
  • Promote positive communication with the general Fraternity and the National Office;
  • Ensure that the Chapter utilizes at least one Faculty Advisor and continually involves numerous Chapter Advisors (approximately 4-6) and promote constant, positive, and appreciative weekly communication with such individuals;
  • Promote positive communication with the university, college, or institution’s Greek Affairs Director, Dean, or other such administrator(s);
  • Oversee the productivity, responsibility, and accountability of all Chapter officers (i.e., success of committees through the Beta, accurate and timely reporting by the Gamma, positive fiscal status of the Chapter through the Delta, and positive IFC relations through the IFC Representatives);
  • Lead the membership through a comprehensive evaluation of the Chapter at the beginning of each academic term, usually at a Chapter retreat;
  • Lead the membership through a continuous goal development and tracking process.

The BETA shall be the chaplain of the Chapter and the second officer in rank and should oversee all committees. He shall have the following duties:

  • Deliver the Prayer of the Fraternity at meetings and meals;
  • Oversee all internal aspects of Chapter operations;
  • Review the Chapter’s compliance with Chi Phi Fraternity’s Accreditation Program;
  • Ensure productivity and accountability of membership;
  • Appoint and oversee committee chairmen;
  • Ensure that committees function and that actual committees operate smoothly;
  • Ensure participation and attendance at Chapter events;
  • Ensure that the membership is content with Chapter operations;
  • Ensure that the Chapter has (at the very minimum) the following actual committees: social committee, Brotherhood committee, recruitment committee, New Member education committee, Alumni relations committee, service and philanthropy committee, intramurals committee, and scholarship committee;
  • Ensure that the Chapter has considered or plans to implement a public relations committee, parents club committee, and special events committee;
  • Delegate duties to committee chairmen and primary members.

The GAMMA shall be the secretary of the Chapter. It is his duty to make official reports, take the minutes at Chapter meetings, ensure successful Chapter communication, and keep and preserve all records. Furthermore, he shall:

  • Complete all Chapter paperwork;
  • Record minutes from weekly Chapter meetings and distribute such minutes within 36 hours;
  • Maintain, distribute, and conspicuously display a Chapter calendar;
  • Create and distribute agendas for weekly Chapter meetings by soliciting announcements and topics of officer reports prior to the meeting;
  • Create, print, and distribute a weekly Chapter newsletter or list of reminders;
  • Create and distribute a Chapter phone, address, and email list within the first week of the academic term;
  • Complete and return the following reports:
    • Pledging Report for each man within 5 days of the Pledging Ceremony (available at www.chiphi.org/forms);
    • A Permission to Initiate Report two weeks prior to the scheduled initiation (available at www.chiphi.org/forms);
    • End-of-Term Report by December 1 (available at www.chiphi.org/forms);
    • End-of-Term Report by May 1 (available at www.chiphi.org/forms);
    • A Change of Officer Report immediately upon the election of any new officers (available at www.chiphi.org/forms);
    • An Election of Congressional Delegates Report by such date as is determined each spring (online registration available at www.chiphi.org/congress).

The DELTA shall be the treasurer of the Chapter. He is responsible for the collection of all monies due the Chapter and the payment of all bills incurred by the Chapter. Moreover, he shall:

  • Oversee all areas of Chapter finances and ensure the long-term fiscal health of the Chapter;
  • Oversee the creation of a Chapter budgets for each academic term and for each fiscal year;
  • Ensure the tracking and timely collection of all accounts receivable, such as alumni contributions, fundraising checks, Chapter dues, member fees and assessments, and fines;
  • Ensure the tracking and timely payment of all accounts payable, such as electric, water, gas, cable, Internet, trash, IFC dues, insurance assessments, dues to the general Fraternity, pledge and initiation fees, and expenses associated with committee budgets;
  • Balance Chapter checkbooks and accounts each week;
  • Submit weekly budget-to-actual statements and balance sheets at every weekly Chapter meeting.

The EPSILON shall be the custodian of the lodge room and of the personal property of the Chapter. He is the sergeant-at-arms of the Chapter and is also often the House Manager. His most important duties are to:

  • Assist the Alpha in maintaining order and preserving decorum for Chapter meetings;
  • Oversee the operation of the Chapter’s Brotherhood Board;
  • Admit only qualified individuals into the lodge;
  • Maintain consistent weekly communication with the Chapter House Corporation or landlord;
  • Schedule, plan, outline, delegate, and oversee weekly Chapter cleanups for every member (Candidates for Membership and Brothers alike);
  • Budget for and purchase necessary items such as light bulbs, toilet paper, and cleaning supplies;
  • Ensure the overall upkeep of the facility (Chapter House) by overseeing the rapid repair of broken windows, boilers, air-conditioners, and other such problems;
  • Ensure that fire and safety inspections occur at least once per academic year;
  • Provide for the safe keeping of Chapter property;

The ZETA shall be the historian of the Chapter and shall see that the Chapter publishes and circulates an alumni newsletter at least once each year. Also, he shall:

  • Ensure that each of the Fraternity’s rituals and customs is practiced and performed no less than once per term by the group;
  • Record written accounts of the Chapter’s events and enter such accounts into the Chapter’s written history;
  • Take photographs for historical purposes and enter such photographs into the Chapter’s written history;
  • Create and maintain the Chapter website.

The ETA shall be the Risk Manager of the Chapter and shall be responsible for all programs, education, and inspections concerning risk management. He shall:

  • Ensure that all Chapter events and social activities occur within the guidelines of the Chi Phi Personal Safety Policy;
  • Review the Personal Safety Policy with all members once per term.
  • Work with the Chapter Epsilon to ensure regular safety and fire inspections at the Chapter House;
  • Test all fire alarms and exit lights;
  • Ensure that general health standards are maintained;
  • Prevent safety hazards from accumulating and clear all items which may obstruct emergency exits or pose a threat to individuals;
  • Work with other officers of the Executive Council to ensure that hazards to the overall health of the membership are avoided (e.g., alcohol and substance abuse or impaired driving). Include programming on such issues as men’s health, healthy living habits, etc.

The DELEGATES TO CONGRESS shall be the voice of the Chapter in the affairs of the Fraternity. Two men shall be elected by each Chapter to be its voice and vote (one man for each Colony, Club and Alumni Association). These delegates will:

  • See that the Chapter’s election of Congressional Delegates form is completed and received by the National Office within each Congress’s specific requirements;
  • Arrive at the host venue adequately early (usually around 12:00pm on Friday) with arrangements that allow them to depart after all business of the Congress has been completed (usually around 3pm on Sunday);
  • Ensure that the Chapter is in good financial standing with the general Fraternity no less than two weeks prior to the Congress;
  • Attend and participate with punctuality in all Congressional Sessions;
  • Attend and participate with punctuality in at least one committee of the Congress;
  • Discuss with the Chapter prior to the termination of the academic year all issues which the group desires to be presented to the Congress;
  • Ensure that the Chapter’s voice and opinions are fully expressed to the Congress of the Fraternity and that motions, declarations, and/or any amendments considered receive the due consideration they deserve;
  • Return and report to the Chapter a summary of Congressional actions and decisions.

The RECRUITMENT CHAIRMAN or CHAIRMEN shall be the chief organizer of Chapter recruitment events and shall be responsible for the coordination of all recruitment efforts. Additionally, he will:

  • Lead the Chapter through a comprehensive, lengthy (multi-month) recruitment program;
  • Work with the general membership to identify quantifiable standards for potential members that can be identified over time;
  • Act as the primary source of information and communication for members of the Chapter with regard to overall recruitment strategies, progress, and other relevant information;
  • Work with other Chapter Officers to lead the Chapter through a substantive recruitment retreat that analyzes the key characteristics of potential members;
  • Work with other Chapter Officers to lead the Chapter through the development and tracking of recruitment goals and objectives;
  • Organize and track information about potential members and ensure that the membership of the Chapter is taking action to “recruit”such individuals actively;
  • Utilize the Chapter’s social, Brotherhood, alumni relations, scholastic, and philanthropic/service efforts and events as key recruitment events;
  • Encourage a constant focus on the calculated growth of the Chapter.

The NEW MEMBER EDUCATOR(S) shall be responsible for all New Membership Programs and for the adequate expression of all expectations of membership to all New Members of the Chapter. This individual(s) should expect to:

  • Organize, plan, and document a recurring New Member Program for the Chapter and provide such program in its entirety to all Brothers and New Members at the beginning of the program;
  • Ensure that the New Member Program is free of hazing and/or other inappropriate activities;
  • Provide all New Members with a quantitative list of initiation requirements within the first week of the New Member Program;
  • Ensure that all New Members successfully acclimate to the Chapter culture;
  • Impart a relevant amount of knowledge necessary to participation as contributing members of the Chapter;
  • Facilitate the Brotherhood and friendship between Brothers and New Members;
  • Be a primary point of contact for all New Members and the Chapter;
  • Ensure that all New Members understand and agree to the expectations of initiated members (financial, time, participation, fraternal, scholastic, etc.) before they are initiated;
  • Ensure that all New Members meet all requirements for initiation.
  • Ensure that all New Members complete GreekLifeEdu within two weeks of their Pledging Ceremony or Initiation whichever is sooner.

The ALUMNI RELATIONS CHAIRMAN (or CHAIRMEN) shall be responsible for all communications with Chapter and/or local Chi Phi Alumni. This individual(s) should likewise:

  • Act as a primary point of contact for any questions, concerns, communications, news, and address changes involving alumni;
  • Work with other Chapter Officers, Alumni Association officers, and other key individuals to produce and distribute an alumni-specific newsletter no less than twice per academic year;
  • Continually develop the Chapter’s Alumni relations program through the systematic and creative organization of events to include two events and newsletters per year;
  • Ensure that the Chapter is consistently working diligently to maintain and constantly improve communication with its Alumni or area Alumni.

The ACADEMIC CHAIRMAN (or CHAIRMEN) shall be responsible for all matters that pertain to the academics and grades of the Chapter. This individual(s) should likewise:

  • Prepare and send to National Office appropriate information regarding previous semester academics
  • Inform National Office of Chapter’s Annual Plan for Academic Improvement
  • Coordinate nomination procedure for Sparks’Memorial Medal and other academic awards
  • Inform membership about academic deadlines on campus, opportunities for invited guest speakers, scholarship programming, honor societies, etc.
  • Serve as a liaison between Faculty Advisor and Chapter

Committees

Throughout history, successful organizations that have based their productivity on committees recognized that a great amount of business must be done between meetings and that small groups are more effective than large ones in giving careful consideration to a challenge. Endless hours can be saved in Chapter meetings when committees function properly, when their reports are concise and complete, and when the full membership doesn't waste everyone's time re-doing the committee's job.

A committee has several advantages, which make its work easier and more effective than its parent organization:
  • Size: A small group can meet more easily and more often, deliberate more efficiently, and work more rapidly. Its members get a chance to contribute their best efforts without fighting for "air time."Committee members are also freer in the exchange of ideas.
  • Isolation: Removed from the flurry of other business and the bluster of debate, a small committee has "room"to do its work more quietly and effectively.
  • Freedom of Discussion: The chairman is an active participant, individuals can ask questions and bring up other related matters while discussion is going on, and there is no limitation on the number of "speeches"or the length of "debate."
  • Informality: There is no need for the constraints and procedures of parliamentary law.
  • Select Make-Up: Members can be chosen for their expertise, ability, and interest in the committee's particular assignment. No one need be "just sitting there."
  • Training: Committee work can be excellent officer-training experience for Brothers who aspire to leadership positions.

For these reasons, committees are an important facet of Chapter organization in which every Brother and New Member is expected to partake.

Most Chapters have several permanent and ad-hoc committees such as a social committee, a Brotherhood committee, a scholarship committee, a philanthropy committee and a service committee, and an Alumni relations committee.

Delegation

Chapter Officers must be able to delegate. It is simply a necessity. There is too much to be done, and nowhere near enough time for a single person to do it all themselves.

One of the reasons that Fraternity men and Sorority women go on to become such successful businessmen, politicians, and leaders in their respective fields is because they learn to delegate early. This prevents burnout, and ensures that your group goals aren’t just achieved, but exceeded.

Good delegation will require the following:

  1. Organization: Keep a calendar. Electronic calendars with automatic reminder features are extremely helpful.
  2. When you manage people at a job, you’ll probably need to get in earlier than everyone else so that you can get your work done before worrying about helping others. With Chi Phi, you’ll still need to allow time to help others with things. You’ll learn to start early with tasks, even if they aren’t related to what others are doing.
  3. When you delegate, describe what an “ideal result”might look like, do not “micromanage process.”Inspire a vision, don’t dictate unnecessary details.
  4. Request that members/officers perform task with a specified date of accomplishment. Be specific with deadlines, and don’t hesitate to emphasize how they affect other issues.
  5. Monitor progress from afar with members and officers. Make sure you check back with people early and often.
  6. Follow through to ensure that tasks have been completed.

Reflection on the Commitments of Membership

  1. What does the word “commitment”mean?
  2. Whom do you identify as a person who keeps his commitments?
  3. What commitments have you made in your life?
  4. What commitments have you already made to Chi Phi?
  5. What commitments will be asked of you at initiation?
  6. How long will your commitments to Chi Phi last?
  7. Which Committee would you enjoy working with the most? Why?

Section Seven: Chi Phi History and Heritage

About the Chi Phi Fraternit

Official Colors – Scarlet and blue are the official colors of the Fraternity.

Official Flower – Chi Phi does not have an official flower, but many Colonies and Chapters present yellow roses, symbolizing friendship.

The Mission of Chi Phi – The Fraternity strives to build better men through lifelong friendships, leadership opportunities, and character development.

The Values of Chi Phi- Chi Phi Fraternity was founded on the basis of Truth, Honor, and Personal Integrity. These are timeless values which guide the fundamental purposes of the Fraternity.

Shared Rhetoric – members of Chi Phi Fraternity are instructed to study and understand three key pieces of rhetoric:

  1. The Creed of Chi Phi Fraternity
  2. The True Gentleman
  3. The Prayer of Chi Phi

Chi Phi Fraternity Timeline

The Chi Phi Fraternity, as it exists today, is the outgrowth of three older organizations, each of which bore the name of Chi Phi. These organizations were the Chi Phi Society, founded at the College of New Jersey (Princeton);the Chi Phi Fraternity, established at the University of North Carolina;and the Secret Order of Chi Phi, founded at Hobart College.

Click here to view the complete timeline

Chi Phi Symbols

Chi Phi Badge
The Badge is the jeweled “Chi”and “Phi”worn by initiated Brothers of the Fraternity.
Chakett
The Chakett is the twelve-pointed badge worn by Candidates for Membership of the Fraternity. “The Chakett”is also the name of the Fraternity’s magazine.
Chi Phi Crest
The Crest is the official coat of arms of the Fraternity.

Songs of Chi Phi Fraternity

Gather Brothers

Tune: Maryland, My Maryland

(1)
Gather Brothers of Chi Phi,
Warm our hearts are beating;
Grand our purpose is, and high,
Sacred is our greeting. (chorus)

(2)
Round each heart bright alter fires,
Forms forgotten never;
Cheer us on in our desires,
Ever and forever. (chorus)

(3)
Ev’ry bond to mem’ry dear,
Brings to us a pleasure;
Whether others frown or cheer,
Chi Phi is our treasure. (chorus)

(4)
Forward then with breast to breast,
Leaving no life blighted;
March we to our common rest,
Hands and hearts united. (chorus)

(chorus)
We are bound by ties of love, eternally, fraternally,
While Chi Phi Brothers watch above, fraternally, eternally.

The Chi Phi Girl

Words and Music By Brs. Wyman Connor and Frank Patterson, Rho Chapter

You’ve all had dreams of an ideal girl,
A girl heav’n sent to your side.
But the one who is all of these dreams come true,
Is the girl who belongs to Chi Phi.

Her manner so graceful, her beauty so rare,
The pride of each Brother, she’s fair, oh so fair!
The beauties from kingdom’s all o’er the world,
Could never compare with her – my Chi Phi girl!

Ode To Chi Phi

Tune: Auld Lang Syne

(1)
The scarlet of a maiden’s lips,
The blue of shining eyes;
Are constant symbols of the faith
And love that bind Chi Phis!
The ruby with its royal tint,
The sapphire with its blue;
Are not, in riches, half so dear
As friendship’s sacred due!

(2)
The blue of Neptune’s mighty realm,
The vintage Bacchus sipped;
Are mingled in the chalice with
The wine of fellowship!
The crimson splendor of the flame,
The azure of the sky,
Are spectacles symbolic of
The Brotherhood – Chi Phi

Section Eight: Fraternity and Sorority World

History of the American College Fraternity

GREEK ALPHABET

Alpha

Α

Beta

Β

Gamma

Γ

Delta

Δ

Epsilon

Ε

Zeta

Ζ

Eta

Η

Theta

Θ

Iota

Ι

Kappa

Κ

Lambda

Λ

Mu

Μ

Nu

Ν

Xi

Ξ

Omicron

Ο

Pi

π

Rho

Ρ

Sigma

Σ

Tau

Τ

Upsilon

Υ

Phi

Φ

Chi

Χ

Psi

Ψ

Omega

Ω

The Greek-letter Fraternity is a phenomenon unique to higher education in North America. Students in other countries have their societies or clubs, but only in America does the concept of Greek-letter fraternities exist.

As explained by the late Charles Wesley Flint, while serving as chancellor of Syracuse University, "The great urge of Americans to belong to something is well understood. There is a law, which brings men together in groups;it acts like the law of gravity, and regardless of what is done to divert it, it holds true. While the law is of course universal, the gregariousness of Homo Americanus is special. Thus we have the college Fraternity."

Consequently, the college Fraternity is indigenous to the soil of the American continent and is in no sense an import from abroad.

The birth of the Greek-letter fraternities system occurred the same year as the birth of the United States. Phi Beta Kappa was founded December 5, 1776, at the College of William and Mary in Williamsburg, Virginia, the second oldest college in America. Phi Beta Kappa had been preceded by a society of somewhat uncertain nature called The Flat Hat, which originated in 1750 and is believed to have existed for at least twenty years.

Phi Beta Kappa was organized in the Apollo Room of Raleigh Tavern by five undergraduate students: John Heath, Thomas Smith, Richard Booker, Armistead Smith, and John Jones. The aims of the founders were scholastic, inspirational, and fraternal.

For the first several years, Phi Beta Kappa was much like present-day fraternities with its ritual, oath of fidelity, a grip, a badge, a background of high idealism, a strong tie of friendship and comradeship, and an urge for sharing its values through extension to other campuses. The Oath of Fidelity, to which every member was sworn, was as follows:

I, _________, do swear on the Holy Evangelists of Almighty God, or otherwise as calling the Supreme Being to attest this my oath, declaring that I will, with all my possible efforts, endeavor to prove true, just and deeply attached to this our growing Fraternity, in keeping, holding and preserving all secrets that pertain to our duty, and for the promotion and advancement of its internal welfare.

In December 1779, the parent Chapter authorized the establishment of branches at Yale and Harvard. The Chapter at Yale was established on November 13, 1780, and Harvard installed its Chapter almost a year later, September 5, 1781. William and Mary was forced to close because of confusion related to the Revolutionary War and the Chapter there became extinct in 1781. It remained for the New England colleges to nurture the organization, and a new Chapter was authorized at Dartmouth in 1787. Thirty years passed before Union College in Schenectady, New York, formed a Chapter in 1817.

After half a century the Fraternity had only five Chapters, and it soon became, and has since remained, an honor Fraternity.

Youth was not to be denied its clubs with social intent and Greek idealism. On December 24, 1824, the Chi Phi Society, which is known in the history of the Chi Phi Fraternity as the Princeton Order of Chi Phi, was founded at the College of New Jersey, now Princeton University. Unfortunately, the Chi Phi Society ceased to be active in 1825.

The move to Union College in 1817 was a significant step for Phi Beta Kappa and the fraternal movement. At that time, it was still a secret society with both scholastic and social aspects. Its popularity among students at Union inspired the organization of three other fraternities which, although principally regional, still flourish. These three are the oldest existing Greek-letter fraternities with a continuous existence and are now known as the Union Triad: Kappa Alpha Society, Sigma Phi, and Delta Phi.

Kappa Alpha Society was founded in 1825 and was the first Fraternity to be founded at Union. The new Fraternity resembled Phi Beta Kappa in many respects: It was secret, it had a Greek name, and it had a similar badge. The new organization was very small, but it made a large impact on the campus. The new Fraternity met a great deal of opposition from the faculty, but it had many admirers among the students. These admirers paid the Kappa Alpha Society a great compliment by founding two similar organizations: Sigma Phi, March 4,1827;and Delta Phi, November 18,1827. The Union Triad became a pattern for other Greek-letter fraternities.

Sigma Phi was the first of the Union group to expand beyond its home campus when it established a Chapter at Hamilton College in 1831. Two years later, Kappa Alpha Society chartered a group at Williams, and Sigma Phi followed one year later, in 1834. The original Chapter of Delta Upsilon was organized at Williams in 1834 as an "anti-secret"group.

Sigma Phi's move to Hamilton College influenced the founding of Alpha Delta Phi there in 1832. The founder of Alpha Delta Phi established a Chapter at Miami University in Oxford, Ohio, one year after the first Chapter was founded at Hamilton. Miami University was then a leading college west of the Allegheny Mountains and Alpha Delta Phi was the first Fraternity to be established in the West.

A fourth Fraternity, Psi Upsilon, was founded at Union in 1833 by a group of college students interested in college politics.

Alpha Delta Phi, founded at Miami University in 1833, was the only Fraternity at that school for six years. It was followed by Beta Theta Pi in 1839. Beta Theta Pi and Alpha Delta Phi remained rivals until 1847, the year of the "Snowball Rebellion,"when students rolled huge snowballs against the college's doors thereby blocking entrance to classes and effectively shutting the college down. When the enraged administration had expelled the offenders, very few Fraternity men were left in school. Neither Beta Theta Pi nor Alpha Delta Phi was operating at Miami the following year.

The fraternities were missed at Miami and students organized Phi Delta Theta in 1848 to fill the void. Phi Delta Theta split in 1852 with the withdrawing members forming a Chapter of Delta Kappa Epsilon, which had been founded at Yale in 1844. Members of the Delta Kappa Epsilon Chapter at Miami split in 1855, and members who left the parent group organized another Fraternity which at first they called Sigma Phi. However, when it was discovered that a Fraternity already existed by that name, they changed to Sigma Chi.

Beta Theta Pi, Phi Delta Theta, and Sigma Chi are now known as the Miami Triad. Unlike the Union Triad, they expanded rapidly and today are strong coast-to-coast fraternities.

A fifth Fraternity was founded at Union College when Chi Psi organized there in 1841. Zeta Psi, the first of the New York fraternities, was founded at New York University in 1847. Delta Psi was founded at Columbia College (now Columbia University) the same year. Union College started its sixth Fraternity in 1847 when Theta Delta Chi was organized there. One year later, in 1848, Phi Gamma Delta was founded at Jefferson College, in Washington, Pennsylvania.

The pattern of expansions and foundings continued: Phi Kappa Sigma, University of Pennsylvania, 1849;Phi Kappa Psi, Jefferson College, 1852;the Princeton Order of Chi Phi revived, 1854.

Although fraternities seemed to flourish in the South, none were founded at southern schools before 1849, when the "W.W.W.,"or Rainbow, was founded at the University of Mississippi. This Fraternity confined itself to the South, where thirteen Chapters were eventually established. The Fraternity had a rather unstable existence until 1886 when it merged with Delta Tau Delta, which had been founded at Bethany College, Virginia (now West Virginia), in 1859. Delta Tau Delta renamed its journal, which had been previously known as The Crescent to The Rainbow in honor of the defunct organization.

The first Fraternity of southern origin to be permanent was Sigma Alpha Epsilon, which was founded at the University of Alabama in 1856. The Fraternity grew rapidly but confined its existence to the south for thirty years. Theta Chi was founded at Norwich University in Vermont the same year as Sigma Alpha Epsilon. Theta Chi did not expand beyond its first Chapter until 1902.

The second order of Chi Phi was established at the University of North Carolina on August 21, 1858. The Secret Order of Chi Phi was established at Hobart College in Geneva, New York, on November 14, 1860.

The Civil War brought an end to Fraternity expansion. Collegiate activity everywhere was weakened and in the South was practically suspended. Fraternity bonds did account for several prisoners being exchanged or being given better treatment. Only one group, Theta Xi, was established during this period. Founded at Rensselaer Polytechnic Institute in 1864, it also was the first Fraternity specific to a single profession.

Shortly after the Civil War, two new fraternities were founded at the University of Virginia: Pi Kappa Alpha in 1868 and Kappa Sigma in 1869.

Three other major fraternities were established in Lexington, Virginia, during the same period. The first of these was Kappa Alpha Order in 1865, which celebrates its founding date on Robert E. Lee's birthday. Alpha Tau Omega was founded at Richmond, Virginia, and placed its first Chapter at Virginia Military Institute in 1867.

In 1868, the Legion of Honor was founded at the Virginia Military Institute. Its successor, Sigma Nu, was also founded at VMI in 1869.

Phi Sigma Kappa was born at Massachusetts Agricultural College in 1873. Delta Chi, originally legal in nature, but reformed as a social Fraternity, was founded at Cornell in 1890. In 1895, Yale became the birthplace of Pi Lambda Phi while Trinity saw the birth of Alpha Chi Rho. Sigma Pi was established at Vincennes in 1897, while Zeta Beta Tau, the first Jewish Fraternity, was founded in 1898. Tau Kappa Epsilon's founding at Illinois Wesleyan opened the year of 1899 while Delta Sigma Phi was born on Christmas at the College of the City of New York.

With the coming of the 20th century, the Fraternity idea grew as enrollments climbed. The following fraternities celebrate their founding since 1900: Sigma Phi Epsilon started at Richmond College, Richmond, Virginia, in 1901;Acacia, Alpha Gamma Rho, Pi Kappa Phi, and Phi Epsilon Pi formed in 1904;FarmHouse and Kappa Delta Rho embarked in 1905;Phi Kappa Tau followed in 1906;Triangle formed in 1907;Lambda Chi Alpha, Sigma Alpha Mu, and Phi Sigma Delta came in 1909;Tau Delta Phi, Tau Epsilon Phi, and Phi Sigma Epsilon started in 1910;Alpha Epsilon Pi followed in 1913;and Alpha Kappa Lambda and Sigma Tau Gamma began in 1920. Phi Kappa Theta is a consolidation (1959) of Phi Kappa (1889) and Theta Kappa Phi (1919). Alpha Kappa Pi, now amalgamated with Alpha Sigma Phi, was founded in 1921. It was not until the 1980s that more national fraternities appeared.

Although the 20 years between 1972 and 1992 were good to fraternities, the decade since has seen a rapid decline. The number of individuals joining men’s college fraternities has decreased while college enrollment has continued to grow. Society grew tired of putting up with the animal house image and began to reject repeated accounts of hazing, alcohol abuse, and poor scholarship.

Today, fraternities are working to create a brighter future across the country both for themselves and for society through a renewed commitment to their founding values. With hundreds of leadership development initiatives, millions of hours of community service, and a renewed commitment to scholarship and personal growth, the fraternities of the 21st century are becoming impressive testimonials to their founders.

The North-American Interfraternity Conference

The North-American Interfraternity Conference (NIC), established in 1909, is a confederation of 73 men's college fraternities with over 5,500 Chapters on more than 800 campuses throughout the United States and Canada. The NIC represents 350,000 collegiate members and four and one-half million alumni.

The promotion of scholarship, leadership, service, and friendship among Fraternity members is the NIC's primary purpose. The NIC's volunteer leadership and professional staff, based in Indianapolis, serve fraternities in university, government, and media relations.

The annual meeting of the Conference is usually held in April in Washington, D.C., this location is to allow member organizations and ability to lobby the United States Government as a group on topics that impact fraternal organizations. Typically, the NIC will ask for interns to assist in the running of the event.

Chi Phi is a founding member of the North American Interfraternity Conference.

Current Member Organizations of the NIC

Acacia
Alpha Chi Rho
Alpha Delta Gamma
Alpha Delta Phi
Alpha Epsilon Pi
Alpha Gamma Rho
Alpha Gamma Sigma
Alpha Kappa Lambda
Alpha Phi Alpha
Alpha Phi Delta
Alpha Sigma Phi
Alpha Tau Omega
Beta Chi Theta
Beta Sigma Psi
Beta Theta Pi
Chi Phi
Chi Psi
Delta Chi
Delta Epsilon Psi
Delta Kappa Epsilon
Delta Phi
Delta Psi
Delta Sigma Phi

 

Delta Tau Delta
Delta Upsilon
FarmHouse
Iota Nu Delta
Iota Phi Theta
Kappa Alpha Order
Kappa Alpha Psi
Kappa Alpha Society
Kappa Delta Phi
Kappa Delta Rho
Lambda Chi Alpha
Lambda Phi Epsilon
Lambda Sigma Upsilon
Lambda Theta Phi
Nu Alpha Kappa
Omega Delta Phi
Phi Beta Sigma
Phi Gamma Delta
Phi Iota Alpha
Phi Kappa Psi
Phi Kappa Sigma
Phi Kappa Tau
Phi Kappa Theta
Phi Lambda Chi
Phi Mu Delta
Phi Sigma Kappa
Phi Sigma Phi
Pi Kappa Alpha
Pi Kappa Phi

Pi Lambda Phi
Psi Upsilon
Sigma Alpha Epsilon
Sigma Alpha Mu
Sigma Beta Rho
Sigma Chi
Sigma Lambda Beta
Sigma Nu
Sigma Phi Delta
Sigma Phi Epsilon
Sigma Phi Society
Sigma Pi
Sigma Tau Gamma
Tau Delta Phi
Tau Epsilon Phi
Tau Kappa Epsilon
Tau Phi Sigma
Theta Chi
Theta Delta Chi
Theta Xi
Triangle
Zeta Beta Tau
Zeta Psi

National Panhellenic Conference

The National Panhellenic Conference was founded in 1902, seven years before the establishment of the NIC. It is an umbrella organization for 26 international women's fraternities and sororities. Below you will find some basic information about each of those 26 member-organizations, including their founding date, colors, and flowers.

ALPHA CHI OMEGA *
October 15, 1885
Scarlet and Olive Green
Red Carnation

ALPHA DELTA PI
May 15, 1851
Azure Blue and White
Woodland Violet

ALPHA EPSILON PHI
October 24 1909
Green and White
Lily of the Valley

ALPHA GAMMA DELTA *
May 30, 1904
Red, Buff, and Green
Red and Buff Roses

ALPHA OMICRON PI *
January 2, 1897
Cardinal
Jacqueminot Red Rose

ALPHA PHI *
October 10, 1872
Silver and Bordeaux
Lily of the Valley and
Blue &Gold Forget-
Me-Nots

ALPHA SIGMA ALPHA
November 15, 1901
Crimson, Pearl White,
Palm Green
Fall Flower: Aster
Spring Flower: Narcissus

ALPHA SIGMA TAU
November 4, 1899
Emerald Green, Gold
Yellow Rose

ALPHA XI DELTA *
April 17, 1893
Light &Dark Blue, Gold
Pink Rose

CHI OMEGA *
April 5, 1895
Cardinal and Straw
White Carnation

DELTA DELTA DELTA *
November 28, 1888
Silver, Gold,
Cerulean Blue
Pansy

DELTA GAMMA *
Founded 1873
Celebrates March 14
Bronze, Pink, and Blue
Cream-Colored Rose

DELTA PHI EPSILON
March 17 1917
Royal Purple &Pure Gold
Purple Iris

DELTA ZETA
October 24, 1902
Rose and Green
Pink Killarney Rose

GAMMA PHI BETA
November 11, 1874
Brown and Mode
Pink Carnation

KAPPA ALPHA THETA *
January 27, 1870
Black and Gold
Black and Gold Pansy

KAPPA DELTA
October 23, 1897
Olive Green and Pearl White
White Rose

KAPPA KAPPAGAMMA *
October 13, 1870
Light Blue and Dark Blue
Fleur-de-Lis

PHI MU *
March 4, 1852
Rose and White
Rose Color Carnation

PHI SIGMA SIGMA *
November 26, 1913
King Blue and Gold
American Beauty Rose

PI BETA PHI *
April 28, 1867
Wine and Silver Blue
Wine Carnation

SIGMA DELTA TAU *
March 25, 1917
Café Au Lait &Old Blue

SIGMA KAPPA
November 9, 1874
Lavender and Maroon
Violet

SIGMA SIGMA SIGMA
April 20, 1898
Royal Purple and White
Purple Violet


THETA PHI ALPHA *
1912
Silver, Gold, and Blue
White Rose

ZETA TAU ALPHA *
October 15, 1898
Turquoise Blue &
Steel Grey
White Violet

* The organization’s proper name uses the term “Fraternity”instead of “Sorority.”

National Association of Latino Fraternal Organizations

Established in 1998, the National Association of Latino Fraternal Organizations (NALFO) is an umbrella council for 21 Latino Greek Letter Organizations. The purpose of NALFO is to promote and foster positive interfraternal relations, communication, and development of all Latino Fraternal organizations through mutual respect, leadership, honesty, professionalism, and education.

Alpha Pi Sigma Sorority, Inc.
March 10, 1990

Alpha Psi Lambda-National, Inc.
March 10, 1985

Gamma Alpha Omega
Sorority, Inc.
January 25, 1993

Gamma Phi Omega
International Sorority, Inc.
January 22, 1992

Phi Iota Alpha Fraternity, Inc.
December 26, 1931

Kappa Delta Chi Sorority, Inc.
April 6, 1987

Lambda Alpha Upsilon
Fraternity, Inc.
December 10, 1985

Lambda Theta Alpha Latin
Sorority, Inc.
December 1975

 

Lambda Theta Nu Sorority, Inc.
March 11, 1986

Lambda Theta Phi Latin
Fraternity, Inc.
December 1, 1975

Lambda Pi Upsilon Sorority,
Latinas Poderosas Unidas, Inc.
November 6, 1992

Latinas Promoviendo Comunidad/Lambda Pi Chi
Sorority, Inc.
April 16, 1988

Lambda Sigma Upsilon
Latino Fraternity, Inc.
April 5, 1979

La Unidad Latina, Lambda Upsilon Lambda Fraternity, Inc.
February 19, 1982

Hermandad de
Sigma Iota Alpha, Inc.
September 29, 1990

 

Sigma Lambda Gamma
Sorority, Inc.
April 9, 1990

Sigma Lambda Upsilon/Señoritas Latinas Unidas Sorority, Inc.

Sigma Lambda Beta
International Fraternity, Inc.
March 7, 1986

Corazones Unidos Siempre
Chi Upsilon Sigma
National Latin Sorority, Inc.
March 11, 1981

Omega Phi Beta Sorority, Inc.
March 15, 1989
December 1, 1987

 

National Pan-Hellenic Council: Historically African-American Fraternities and Sororities

ALPHA PHI ALPHA
FRATERNITY, INC.
1906

ALPHA KAPPA ALPHA
SORORITY, INC.
1908

KAPPA ALPHA PSI
FRATERNITY, INC.
1911

OMEGA PSI PHI
FRATERNITY, INC.
1911

DELTA SIGMA THETA
SORORITY, INC.
1913

PHI BETA SIGMA
FRATERNITY, INC.
1914

ZETA PHI BETA
SORORITY, INC.
1920

SIGMA GAMMA RHO
SORORITY, INC.
1922

IOTA PHI THETA
FRATERNITY, INC.
1963

The Fraternity world saw another tremendous milestone in 1906 at Cornell University when Alpha Phi Alpha Fraternity, Inc. became the first intercollegiate Greek-letter Fraternity established for African-Americans. Two years later in 1908, Alpha Kappa Alpha Sorority, Inc., America’s first such organization established by African-American women, was founded at Howard University in Washington, DC.

On May 10, 1930, on the campus of Howard University in Washington, DC, the National Pan-Hellenic Council was formed as a permanent organization. The stated purpose and mission of the NPHC in 1930 was “Unanimity of thought and action as far as possible in the conduct of Greek letter collegiate fraternities and sororities, and to consider problems of mutual interest to its member organizations.”Early in 1937, the organization was incorporated under the laws of the State of Illinois and became known as “The National Pan-Hellenic Council, Incorporated.”

Kappa Alpha Psi Fraternity, Inc. and Omega Psi Phi Fraternity, Inc. were established in 1911 and 1913 and 1914 saw the birth of Delta Sigma Theta Sorority, Inc. and Phi Beta Sigma Fraternity, Inc., respectively. Zeta Phi Beta Sorority, Inc. was established in 1920, followed by Sigma Gamma Rho Sorority, Inc. in 1922. Iota Phi Theta, Fraternity, Inc., the last of the “Divine Nine”traditionally African-American Fraternities and Sororities was born in 1963.

Each of the nine NPHC organizations evolved during a period when African-Americans were being denied essential rights and privileges afforded others. Racial isolation on predominantly white campuses and social barriers of class on all campuses created a need for African-Americans to align themselves with other individuals sharing common goals and ideals. With the realization of such a need, the African-American Greek-lettered organization movement took on the personae of a haven and outlet, which could foster Brotherhood and sisterhood in the pursuit to bring about social change through the development of social programs that would create positive change for African-American citizens and for the country.

Speaking and Writing with Credibility

Membership in a Fraternity, more than many other campus organizations, entails the knowledge of various vocabulary terms and phrases that are unique to the Greek community.

Alumni/Alumnus/Alumna/Alumnae – This term is frequently misused when referring to a single male graduate. The word alumni is actually the plural form of the word alumnus. Alumnus should be used when describing a single male graduate. Female graduates are correctly referred to as alumnae, which is the plural form of alumna.

Active – To have an Active status would suggest that Chi Phi Fraternity has or could have an Inactive Status. The appropriate ways to refer to initiated undergraduate Chapter members are “undergraduate Brothers,”“initiates,”or simply “Brothers.”

Alumni Status or Inactive Status – Neither an undergraduate Chapter nor an individual Chapter member can declare someone/himself an alumnus. Further, an “inactive status”does not exist in Chi Phi Fraternity. Some members mistakenly believe that these are available options in order to avoid financial or membership obligations. Chi Phi’s oath of membership is not a temporary oath. A Chi Phi becomes an alumnus only when he graduates or leaves school.

Capitalizations – The terms “Brother,”“Chapter,”“Colony,”“Fraternity,”and “New Member”should always be capitalized.

Chapter Designations – The appropriate way to denote a Member’s Chapter designation is by following his name with a comma, spelling out his Chapter of initiation in full, and following it with his four digit graduation year. For individuals who have also affiliated with another Chapter, their designation should then be followed with a comma, the Chapter name, and his year of affiliation (i.e. Al Smith, Alpha Xi 2007or Kevin Smith, Beta Tau 2007, Alpha Xi 2008)

House/Chapter – As a member of the Chi Phi Fraternity, you do not belong to a house. You belong to a Chapter or a Colony and to a Fraternity. The proper term used when describing your status is as a member of the “______ Chapter/ Colony of the Chi Phi Fraternity,”not as a member of the “______ house.”

National(s) – There is no “s”in the word national. There is only one National Chi Phi Fraternity. Similarly, there is only one Chi Phi National Office.

Candidate Educator/ New Member Educator / Pledge Educator – Since it is no longer the 1970s, Chi Phi (like every other national Fraternity) has moved beyond the archaic practice of calling men who orient Candidates for Membership to the Chapter “Pledge Educators”, instead, we refer to these men as Candidate Educators.

New Member / Pledge – The word “Pledge”has long since been replaced with the term “New Member”when used to refer to a man who has pledged himself to the values of Chi Phi Fraternity but has not yet been fully initiated into our order.

Chi Phi Terminology

Bid - an invitation to join the Chi Phi Fraternity, another Fraternity, or a sorority

Colony – newly-formed Fraternity on campus, operating under the guidelines of the “Basic Colony Operations”;a Colony has not received a Charter

Charter – the document granting the rights, privileges, and insignia of the Fraternity

Chapter – fully operational organization with an active Charter

Founding Members/Fathers – the initial group of undergraduate men who form the Colony;typically, the names of these men are inscribed on the Charter and presented during a formal ceremony

Formal Pledging Ceremony – this is one of two public Rituals of the Chi Phi Fraternity. This ceremony is performed when a man (or group of men) accepts a bid. The undergraduate leadership presents the Candidates for Membership with a pledge pin, called a Chakett

Lodge Room – the room (either in the Fraternity dwelling, residence hall, or campus building) where the undergraduate meet for weekly meetings and perform all ceremonies/rituals of the Fraternity.

Personal Property – the materials owned by the Colony/Chapter which are required to perform the ceremonies and rites of passage.

Ritual – Chi Phi Fraternity has several secret ceremonies that guide the organization. Each ceremony is to be practiced at least once a year.

Reflection on Fraternities

  1. How are fraternities different from what their founders envisioned?
  2. Given their current state, will fraternities survive another 200 years?
  3. What do all fraternities have in common?
  4. Would our founders be members of today’s fraternities?
  5. How will you have an influence on the Fraternity movement?

Section Nine: Total Membership Education

Total Membership Education

Total Membership Education refers to all education that every member of Chi Phi;New Members, Initiates and Alumni receive throughout their entire Chi Phi tenure. Nationally over the past few decades, Chi Phi has offered education to its members in the form of programs such as RLA and COE. After much review it was decided that Chi Phi was not fulfilling the mission and vision of the national organization and that much more needed to be done in the area of education. With this in mind the Grand Council formed the Total Membership Education committee with the purpose of managing and developing educational programs to meet the mission and vision of the Fraternity. The Total Membership Education Committee has created two distinct tracks of focus: Undergraduate Education and Alumni Education.
Although these efforts have been made to further educate Chi Phi Membership, it is clear that the National Fraternity Staff and the Grand Council alone cannot develop Chi Phi Members to their full potential. It is the responsibility of every Chapter and every alumni association to continue the Total Membership Education initiative at a local level through developing a curriculum of educational programming they personally can offer to their members. These programs should focus on the areas of leadership education, personal success and skills development, as well as university, community and societal awareness, etc.

National Fraternity Programs

The 149th Chi Phi Congress Austin, TX – Summer 2014

Congress is the supreme authority of the Chi Phi Fraternity. Each year, approximately 200 Chi Phis and their guests come together for a weekend of Chi Phi business, educational programming, and fun. The Grand Council, Board of Governors, Trustees, National Staff, and Chapter Delegates from around the country form the democratic body that directs and oversees our organization. Every Chapter is represented by two voting delegates, every Colony, Alumni Association and Alumni Club by one.

Registration for this event is available at www.chiphi.org/congress. Registration will be due around May, 2014.

College of Excellence (COE) Summer 2014

Chi Phi’s summer leadership institute College of Excellence (COE) returned in the summer of 2012. The program is similar to the NIC program UIFI. All participants will be engaged in discussing and navigating topical issues that are current in our Fraternity. It is also a time to work alongside your Chi Phi Brothers to reach the goal of individual and national excellence. More information can be found at www.chiphi.org/coe.


Alphas Academy January 2014

For years Chi Phi has set the goal of instituting a leadership intensive program for its Chapters Alphas. In January of 2012 the program was finally be held in Atlanta, Georgia. The curriculum of the Alphas Academy included leadership vs. management skill building, communicating as a leader, conflict management and assessment of individual leadership styles to name a few.

Regional Leadership Alliance

A multi-location program that includes guest facilitators and a constantly evolving curriculum, the Regional Leadership Alliance programs are open to all Chapters and Colonies. This is the best opportunity for your Chapter to evaluate completely its current situation, set goals, and work together to achieve true Chapter growth.

A two-day program, these “regional workshops”are open to undergraduate and Alumni leaders of all ages and levels of experience. One need not be a Chapter Officer or even an initiated member to attend. The program’s nature provides participants the ability to receive help in exactly the areas that their Chapter, Colony, or Alumni Association needs the most attention. Sessions are facilitated by experienced Chi Phi Alumni, staff members, and some of the best interfraternal facilitators around.

The Regional Leadership Alliance is not just for undergraduate members. This past year many local Alumni attended RLA and were educated in the best practices concerning advising an undergraduate Chapter. The program was facilitated by Grand Council Members and exceptional Chi Phi Alumni.

Dates and Locations for the 2014 RLAs can be found on chiphi.org/rla.

Officer Teleconferences and Webinars

At the beginning of every Fall and Spring semester the Chi Phi National Office facilitates teleconferences for the Alpha, Beta, Gamma, Delta, Eta, New Member Educator, and Academic Chairman. These teleconferences cover vital information for the officers to properly carryout their duties, as well as best practices and tips for a successful semester. The teleconferences make a great refresher for a newly elected officer or an officer returning to school from a long break.

The National Fraternity Staff also provides one webinar at the beginning of the Fall and one webinar at the beginning of the Spring semester on recruitment. The webinars include Preparing for Recruitment which covers various tips about how to prepare a Chapter or Colony for a dynamic recruitment model. The webinar also includes Increasing Recruitment Skills which covers specific actions that will increase the quantity and quality of potential New Members.

All dates and times for teleconferences and webinars are posting on chiphi.org. Participants should register as early as possible.

The Undergraduate Interfraternity Institute (UIFI)

UIFI is a principle-centered approach to creating change within Greek communities. It helps participants identify the timeless principles through which they can define themselves individually and organizationally. UIFI then helps participants recognize how they can act out these principles by honing important life skills in areas such as leadership, group dynamics, service, and organizational change.
The Chi Phi Educational Trust provides a limited number of scholarships for undergraduate members to attend. For more information about UIFI or scholarships, contact the Chi Phi National Office at 404.231.1824.

Futures Quest

The top New Members of fraternities from across North America apply to attend Futures Quest. Futures Quest takes place in the outdoors of Central Indiana. The wooded and beautiful retreat site offers modern facilities for learning, recreation, and lodging. The purpose of Futures Quest is to provide leadership training to men who have recently joined their Fraternity. Participants will be asked to plan their future leadership responsibilities by determining the most successful route to his desired summit. Chi Phi offers a limited number scholarships for Brothers initiated in the 2013 calendar year to attend Futures Quest.

Possible Local Membership Education

  • Gentlemanly conduct and etiquette: acquire an alumnus or faculty member to attend a Chapter meeting and discuss conduct and etiquette, or have them attend a Chapter dinner to show proper dinning etiquette.
  • Resume Building and Interviewing Skills: These are imperative for job seekers. Ask the campus career services department to attend a Chapter meeting and discuss these topics, or do a workshop with a local business owner.
  • Academic Enhancement Skills: Ask the Chapters faculty advisor to attend a meeting and speak on the topic, and/or have your Chapter’s Academic Chairman speak.
  • Professional Writing: Another very important skill needed in the workplace. Acquire an alumnus or local business owner to discuss the differences of casually writing/communication and professional writing/communication. This could include Thank You letters, Letters of Recommendation and invitations, as well as e-mails and social media.
  • Time Management: Ask an alumnus or faculty members to discuss how to properly manage time, set priorities and conquer procrastination. The Chapter could even purchase copies of Seven Habits of Highly Effective People by Stephen Covey and have the Brothers read one Chapter a week to discuss at the weekly meeting.
  • Graduate School: Have someone form graduate admissions discuss the process of applying to graduate school.

There are endless possibilities when it comes to Total Membership Education and there is an abundance of resources available to every Chapter: National Office Staff, Alumni, University Faculty/Staff, Local Businesses, Other Chi Phi Chapters, the Greek Life Office, the University Career Center, etc.

Reflection on Total Membership Education

  1. What do you believe Total Membership Education means?
  2. Does Chi Phi offer enough educational programming to complete our mission?
  3. What can your Chapter do to educate members better?
  4. What do you think your Chapter and other fraternities participate in that contradicts their educational missions?
  5. How will you impact the education of your fellow Chapter Members?

Section Ten: Recruitment

University Recruitment Models


Every one of our host institutions has a different recruitment model. Some of our Chapters cannot recruit members until the second semester of their freshman year;some have to wait to join until their sophomore year, while other can join as soon as they start classes. There are campuses where bids can be extended at any time to a potential member, while other has to be on a specific date, at a specific time. Although many of these models look challenging, they all allow for the most fundamental aspect of recruitment;meeting people. There is not a campus anywhere in this country that has a rule against meeting people and making friends.

Know the Rules

It is often assumed that a Chapter can or can’t do something because they believe there is a rule against it. Time and time again Chapters hinder their recruitment process by merely assuming they can’t do something. Always follow-up the assumed rules by finding where it is written. Just as citizens are responsible for knowing the laws that govern them, so are our Chapters. The excuse, “I didn’t know I couldn’t do that”is not a defense. Every Chapter should have a printed copy of the recruitment rules and all members should know the restrictions.

Alcohol and Recruitment

The Chi Phi Fraternity prohibits the use of alcohol in recruitment/rush events. These are to include, but are not limited to formal and informal recruitment/rush events, as well as events that are designed to meet potential New Members. Every time a Chapter has a recruitment event they are advertising for the Chi Phi Fraternity. The potential members buy what is advertised and if that happens to be alcohol, parties or girls, then that is what the member will expect through their tenure of membership. If that member does not receive what he has “bought”then he will likely be a pour member, leave the organization or create that culture within the organization. Either way it will damage the Chapter.

The Basics of Recruitment

  1. Meet People – It is impossible to recruit people you do not meet. Get yourself in front of new people whenever the situation arises;sit next to someone new in class, talk to someone at the gym, sit with someone eating alone, join study groups, join other student organizations, join an IM team that is not Chi Phi’s, etc. There are hundreds of ways you can meet new people. Every Chapter should have each member meet someone new every day.
  2. Make Them Your Friend – Do not read ahead! Many people skip this step and go straight to the next. Spend some time with this individual outside of the area in which you met them and outside of the Fraternity. Meet up for lunch/dinner, study together, go to the movies, play some sports go to a concert or campus event, etc. You must build a report with this individual to earn their respect.
  3. Introduce Them To Your Friends – Friends should be read “Chi Phi Brothers”in this passage, but it is imperative that they are not introduced, or come off as Brothers. They should simply be your friends. This can be accomplished by inviting them to an event like a sand volleyball game, a cookout, a movie night, etc. Any event that you do to make them your friend can be used to introduce them to your friends;all you have to do is invite more people. It is best to introduce them to a small number of friends;the potential member will then build a rapport with your friends. Again, make sure that this is not introducing them to Brothers;don’t wear letter, don’t have an event at the house, or invite them to recruitment/rush event yet.
  4. Introduce Them To Your Fraternity - Most people who join a Fraternity do not plan to. So when you meet someone new and the first place you invite them to is the Fraternity house most people will instantly be turned off. You must become their friend first;get them to know some of your friends (who incidentally are Chi Phis) then, when you are all comfortable, introduce him to Chi Phi. The manner in which they first see Chi Phi is very important. Until they know the group better, this interaction will be the sole judgment factor for the individual. If they come to a party, they will think it is what you stand for;conversely, if you invite them to a service event, then they will think that is what you stand for. Promote the best aspect of the Chapter in this introduction.
  5. Ask Them To Join – Duh! It seems simple, yet many Chapters are very bad at asking people to be members. First, give them an idea that you may be interested in asking them to join. Find out what their objections will be and use your knowledge of the Fraternity to show them how the Fraternity will actually help them. Discuss topics like: available scholarships, athletics, New Member Program, community service/philanthropy, social activities and events (be truthful), anti-hazing policy, etc. Do not talk about these topics: drinking stories, inside jokes, politics, activities that may cause fear, etc. Simply ask this question, “If I were to ask you to join Chi Phi, what would you think?”Then answer his questions and reservations. If he is ready give him a bid!

Names Lists

In the process of executing the steps above, it is important to be extremely organized. Every Chapter must use a running names list to achieve success in recruitment. A Names list should include the name of the potential member, his contact information, who made initial contact, their level of engagement, what was the manner that the individual was met, and the stage in which the member is in according to the 5 step model listed above. The Names List may also include: his major, a professor or faculty member that recommends the individual, GPA (if available), Hobbies, Hometown, etc. The Names List will then serve as your “Command Center”for recruiting members. You will use the information form the list to invite members to events and track their progression. One they have joined Chi Phi, another organization, or have left school you take them off the list. If not leave them on the list and follow up.

Six Cylinders of Recruitment

The Six Cylinders of Recruitment are ways in which you can add names to your Names List.

  1. Referrals – Ask anyone and everyone for names of potential members. Don’t feel like your Chapter will look desperate, it is a method used by the top recruiters in the nation for every field. Ask sorority members, professors, advisors, alumni, etc.
  2. Member Positioning - This is using the involvement and positions that your members hold on campus to recruit New Members. For example, student clubs and organizations, orientation leaders, student government officials, members that work on campus, etc.
  3. Summer Recruitment – Have some of the younger members of the Chapter reach out to their high school contacts. Call teachers and guidance counselors that your members have relationships with. Generally, your members that come from high schools that send a lot of students to your campus should know some people that will be attending in the fall. You want to be the first name that person hears when they come to campus.
  4. Names Drivers – Events that tie into recruitment. If your Chapter holds an event open to all students it should collect contact information for those people that participate. If your Chapter offers a scholarship to any male on campus, use that information for recruitment. If you don’t then start! Some Drivers may include: NCAA basketball brackets, food drives, philanthropy events, etc.
  5. Marketing For Names – To get the word out about your Chapter use signs, banners, Facebook pages, posters, etc. Always include contact information or a place form potential members to learn more,
  6. Rush – Yes, your Chapter should still participate fully in rush, but it is only one of the six cylinders of recruitment. Use rush events to collect names of potential members.

365 Recruitment

365 Recruitment refers to a model of recruiting members every day of the year. Rush focuses on the “always joiners”, those that know they want a Fraternity experience, but mostly leaves out the “sometime joiners”and the “never joiners”who end up being some of the best members. Chi Phi expects all of its Chapters to use a 365 recruitment model. Your Chapter should always be cognoscente of recruitment and use regular Chapter operations as venue for recruitment. Even on campuses with deferred recruitment it is important to build your names list and meet new potential members. This can be accomplished by picking one of the six cylinders of recruitment and implement it into the Chapter calendar throughout the school year.

Event Planning

Big events are not the best way to recruit high quality men, but if you choose to hold events here are some questions you should ask:

  1. What specifically will happen at this event?
  2. How will this event portray our Fraternity?
  3. What benefits of membership does it exemplify? Other than Brotherhood?
  4. Who is the target market for this event?
  5. Does the event appeal to our target market? How?
  6. What must not happen at this event?
  7. How will we ensure this will not happen?
  8. What do we expect of our Brothers at this event?
  9. How will this event make people want to join our Fraternity?

After these questions are answered write them down and print them out. Hand every Brother a copy of the event description and ensure that they understand their role in the event.

Possible Recruitment Activities

  • Coffee
  • Lunch/Dinner
  • Sand Volleyball
  • Board Games
  • Pay-Per-View Event
  • Movie (Theater or at Home)
  • Study
  • Bowling
  • Yard Games
  • Golf
  • Playing any General Sports
  • Service Project
  • Guest Speaker
  • Hiking
  • Go to a Concert
  • Downtown Excursion
  • Beach/Lake
  • Church/Temple/Prayer Group
  • Go to the Gym
  • Bon Fire
  • Poker Tournament/Casino Night
  • Boating
  • Sports Event (Pro or School)
  • Service Project
  • BBQ
  • Video Game Tournament
  • Mini Golf

*Tip: Think of things your members already do as daily activities. Use these as opportunities to invite potential members and get to know them better.

Information Developed by Phired Up! Productions. Visit Phiredup.com for free resources.

Section Eleven: Educational Resources

Academic Enhancement Skills

As a member of our Fraternity, you are held to a higher standard than many other students. The reason for this is that Chi Phi Fraternity shares its values and standards for all to see and hear, and we must therefore hold our members accountable to those standards. One of those standards is academic achievement—after all, you are ultimately in college to graduate and to begin a career, not simply to be a part of an organization. With this understanding, many Chapters and Colonies have academic standards for members to be initiated or to remain in good standing. All of the information on the following pages can be further developed with presentations, assessments, and practice through a visit to any college or university academic enhancement or tutoring center.

Learning Styles

Visual Learners: learn through seeing.
These learners need to see the teacher's body language and facial expression to understand fully the content of a lesson. They tend to prefer sitting at the front of the classroom to avoid visual obstructions (e.g., people's heads). They may think in pictures and learn best from visual displays, which include diagrams, illustrated text books, overhead transparencies, Power Point, videos, flipcharts, and hand-outs. During a lecture or classroom discussion, visual learners often prefer to take detailed notes to absorb the information.

Auditory Learners: learn through listening.
They learn best through attending verbal lectures, participating in discussions, talking ideas through, and listening to what others have to say. Auditory learners interpret the underlying meanings of speech through listening to tone of voice, pitch, speed, and other nuances. Written information may have little meaning until it is heard. These learners often benefit from reading text aloud and using a tape recorder.

Tactile/Kinesthetic Learners: learn through moving, doing and touching...
Tactile/Kinesthetic persons learn best through a hands-on approach, actively exploring the physical world around them. They may find it hard to sit still for long periods and may become distracted by their need for activity and exploration. They learn best in laboratories, through field trips, and by role playing.

Assessment: There are tests available online or through a college or university academic center that will help determine an individual’s learning style. Once a style is determined, the center can also develop an academic plan for a student, perhaps by describing the best methods of note taking, studying, and test taking based on contemporary, sound pedagogy. Knowing your learning style can help you have greater achievements in your college career.

Information acquired from:
www.ldpride.net/learningstyles.MI.htm

Ritual, Brotherhood, Club

The RBCs of Fraternity

Ritual, Brotherhood, and Club are what might be called the RBCs of Fraternity Life. They have no mystic or Ritualistic significance, but, to say the least, they are the very cornerstone of our existence as Chi Phis. They are guideposts—understand them, and they will teach you. Think about them for a moment.

Taken separately, these three terms have meaning to almost anyone. Ask a man what a Ritual is, and a mental picture of something will form in his mind. Ask a dozen people, and you may get a dozen images—but each will have meaning for the person you ask. Now take the three of them together—Ritual, Brotherhood, Club—and you come up with something entirely different. Find this individual of yours again and ask him: What is something that is a Ritual, a Brotherhood, and a Club? His mental image, this time, would not form so fast.

Think for just a second. Take those three terms and analyze them separately in terms of their everyday usage.

  • The Ritual implies a religious or idealistic purpose. (Black book or candle)
  • The Brotherhood gives a picture of people living together, or of sharing their college years in harmony—the human element. (A Chi Phi badge)
  • The Club may be thought of in a social purpose or athletic team. (Soda/Beer can, jersey)

Taken together, again, what have you now? A Ritual, in this case, is constructed upon ideals;a Brotherhood is composed of people living together in harmony;and a Club, which is itself a social purpose, is the Friendship that is Chi Phi.

First, you have an organization that is “constructed upon ideals”and that is “composed of people living together in harmony.”Can members of our Fraternity live together in harmony if we have no common ideals—no common purpose besides partying together?

Consider the definition of Brotherhood, true Brotherhood, as men dedicated to a common ideal. Initiation means ideals, but it is more than a ceremony that simply reveals our Ritual. In other words, because of the idealistic purpose of the organization, its Members—our Brothers—live together in harmony. Members living together in harmony are in itself a social purpose, perhaps the highest social purpose any organization can have.

Now, let’s look at the RBCs themselves: the Ritual makes possible the Brotherhood, which in turn makes possible the Club, or social purpose. So you can see: Our RBCs are more than a mere listing of three elements. They are listed in a definite order, and this arrangement has distinct and important meaning—the ideals must come before the Brotherhood, and the Brotherhood must come before the purely social aspect.

Arrange the three backwards, and you have something vaguely resembling a country Club. If this is what you want, then Chi Phi and its higher meaning are not for you. If the social purpose is put first, then what need have you for our ideals, values, or Brotherhood.
Try to put the Brotherhood first, and again it will not work. Upon what would the Brotherhood be based? Nothing.

The Ritual has to come first.

Look at the three from still another angle: Consider the English alphabet. If you were to remove just a few letters from the English language, you would soon find communication virtually impossible and that you no longer really had the English language at all. So it is with Chi Phi. Remove one element, and you change the true meaning of our Fraternity.

Remove the Ritual, and you would have only a Club without purpose and without true Brotherhood, there would be nothing to hold it together. Remove the Brotherhood, and all else would become unworkable. It would be impossible for us to strive for the attainment of our ideals without working and living together in harmony. Remove the Club, and you would have a narrow organization capable of movement in only one direction—without the social aspect, there would be little real expression left for the ideals and the Brotherhood.

Now the picture of our purpose is more complete;these elements are ranked in definite order of importance. None is so unimportant that it can be excluded without disastrous results.

Yet, something is still missing. Thus far, only the “organization”has been addressed. What about the individuals in it? What might these RBCs tell you about each individual member?

One phase might be “well-rounded.”Another could be “mature.”He would apply himself seriously to situations at times and could apply levity at others. For instance, Chapter meetings are for the conducting of business, not opportunities to be frivolous. On the other hand, parties are just the opposite. Brothers need to have the mature judgment to discern the proper time for the Ritual and the proper time for the Club.

What a Wink and Nod Cost

By Mark Webb, Delta Chi Fraternity

What does that oath mean to you? Rules and by-laws are only as good the Chapter's devotion to them. Ultimately, it doesn't matter what the rules are if the character of the Chapter is lacking. Consider the following:

“We had a minimum GPA, but when a Brother flunked out, we gave it a wink and a nod and let him remain active, or become an "early alumnus,”anyway. We had enrollment requirements, but when a Brother took a year (or two) off, we gave it a wink. There were bozo pledges that we didn't weed out. Sure enough, they became bozo Brothers who were a cancer on the Chapter, but hey, we could overlook that. We had rules regarding dues, but we gave them a wink. We had rules regarding Chapter participation, but we gave those a wink, too.

“The university, national Fraternity, and the Chapter had rules regarding hazing, but the ‘big’houses on campus did it, so we gave it a wink. We had rules about the upkeep of the house, but we gave that a wink as well. We had rules against underage drinking, but winked when a pledge was passed out over the balcony rail. We performed ritual, without respect, making jokes the entire time we were up there 'leading by example.' Yeah, it was funny, but it also showed our true devotion to our Chapter and our Fraternity. We swore a blood oath to honor and we winked yet again.

“The last time that I visited the house was, I guess, the summer of 1993 or 1994. It wasn't the old good house, the old southern mansion with the big columns. The Chapter was now renting out a ratty old apartment house, and a new Fraternity had moved into the old house. I guess we just couldn't make the rent. We, myself and a few other alums, were greeted by three Brothers who were swigging a bottle of Jack Daniels on the front porch. The house was a sty. Crap was strewn all over—empty cans and bottles, old newspapers. The bathrooms were a science project and smelled like vomit.

“The last thing I remember was some drunken kid asking me to donate a keg. I left that night and never had the urge to go back.

“Well, the chickens came home to roost. I got a letter back in June saying that the Chapter had folded, again, for the third time in 30 years. It took longer than I had expected;really, this was a 17-year run. They had lost their wallow of a house, apparently, and the pledge/initiation numbers, listed in our alumni magazine, had been dwindling for years. I was surprised that I even received a letter, because Lord knows, no Chapter Brother had ever taken the time to write.

“I work in a high-rise that overlooks my old house. I really loved that house and the time I spent there. I loved the guys that were in the Chapter with me. I loved those days. I loved the notion that a Fraternity was about something noble, and enduring. The ideas that my Fraternity espoused were worth devoting the best years of my life to;it is my deep regret that we did not honor with our actions what we honored with our lips.

“Character is something that comes with maturity, and I guess we didn't have much of that either.”